Human Resources Administrator (1-year contract)

The Arnott's Group; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading food manufacturing company in Petaling Jaya is seeking an individual to manage daily attendance and payroll processes. The candidate will monitor attendance, manage leave requests, and ensure compliance with legal requirements. Ideal applicants should possess a diploma, basic computer skills, and strong attention to detail.

Qualifications

• Candidate should be detail-oriented and reliable with good communication skills.
• Basic computer skills in Excel and Word required.
• Possession of SPM / Diploma or equivalent is necessary.

Responsibilities

• Manage operators’ daily attendance and roster.
• Ensure accurate records and timely submissions.
• Monitor attendance through the time attendance system.

Skills

Detail-oriented

Good communication skills

Basic computer skills (Excel, Word)

Education

SPM / Diploma or equivalent

Job description

Responsible for managing operators’ daily attendance and roster, working closely with Production Admin and Shift Leaders to ensure accurate records and timely submission.

Main Responsibilities:

a) Attendance Management

• Monitor and record employees’ daily attendance through the time attendance system.

• Ensure all “clock-ins” and “clock-outs” are accurate and valid.

• Resolve attendance record issues such as “miss punches” or unreported absences.

b) Leave Management

• Ensure leave approvals follow company procedures.

• Prepare leave balance reports.

• Ensure work schedules comply with the Employment Act 1955 (working hours, rest periods, rest days)

c) Overtime (OT) Management

• Process overtime applications.

• Ensure OT hours are calculated accurately for payroll purposes.

Secondary responsibilities:

a) Payroll Data Collection & Updates

• Gather and verify payroll information such as attendance, overtime (OT), allowances, claims, and deductions.

• Update employee details such as basic salary, position, or employment status.

b) Document Preparation

• Maintain and update employee payroll files.

c) Reporting & Audit Support

• Prepare monthly and annual reports covering attendance, leave, overtime, and payroll for management.

• Maintain systematic and accurate attendance and payroll records.

• Provide required data for internal or external audits.

d) Policy Compliance & Employee Advisory

• Ensure all records comply with internal policies and labour law regulations.

• Advise employees on attendance, leave, and payroll-related procedures.

Job Specification (Knowledge Skills & Abilities)

1. SPM / Diploma or equivalent.

2. Basic computer skills (Excel, Word).

3. Detail-oriented and reliable.

4. Good communication skills.