Human Resources Administrator

Spencer Ogden; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company is seeking a detail-oriented HR Administrator in Kuala Lumpur to support the HR team in delivering top-notch services across the employee lifecycle. The ideal candidate will have 1-3 years of HR administrative experience and strong communication skills. Opportunities for professional growth are provided within a collaborative team culture.

Benefits

Collaborative team culture

Career growth opportunities

Employee benefits and wellness programs

Qualifications

• 1–3 years of experience in HR administrative or support role.
• Familiarity with HRIS systems preferable.
• Positive attitude and proactive in HR support.

Responsibilities

• Maintain accurate employee records in line with data protection regulations.
• Support onboarding/offboarding processes and manage HR documentation.
• Coordinate employee training and engagement initiatives.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Communication skills

Education

Diploma or Degree in Human Resources

Business Administration

Tools

HRIS systems

Microsoft Office Suite

Job description

Job Title: HR Administrator

Location: Kuala Lumpur

Salary: base pay (3000 ~ 4200 MYR monthly) plus 10% performance-based bonus

About the Role

We are looking for a detail-oriented and proactive HR Administrator to support our HR team in delivering high-quality HR services across the employee lifecycle. This role is ideal for someone with 2–3 years of experience in HR administration who is looking to grow in a dynamic and fast-paced environment. The role will also involve supporting teams across different time zones, so flexibility, prioritization and strong communication skills are essential.

Key Responsibilities

• Maintain accurate employee records, both digitally and physically, in line with data protection regulations.
• Support the onboarding and offboarding processes, including preparing and sending employment contracts, coordinating orientation sessions, and conducting exit interviews.
• Administer HR-related documentation such as employment letters, change of status forms, and confirmation letters.
• Assist with employee benefits administration and ensure the HR platform is updated with the latest changes.
• Handle employee queries related to HR policies, leave entitlements, and company procedures, and manage the AskHR mailbox.
• Support the performance management cycle, including scheduling reviews and maintaining relevant documentation.
• Coordinate training and development of logistics, including enrolments, calendar management, and feedback collection.
• Assist in employee engagement initiatives, wellness activities, and internal communications.
• Ensure compliance with employment laws and company policies across all HR activities.
• Generate regular HR reports on headcount, turnover, leave, and other workforce metrics.
• Assist with any ad hoc tasks as required.

Requirements

• Diploma or Degree in Human Resources, Business Administration, or related field.
• Approximately 1–3 years of experience in an HR administrative or support role.
• Familiarity with HRIS systems and proficiency in Microsoft Office Suite (Excel, Word, Outlook) would be an advantage but is not essential.
• Strong attention to detail and good organisational skills.
• Good interpersonal and communication skills, with the ability to handle confidential information professionally.
• Ability to manage multiple tasks, prioritise effectively, and meet deadlines.
• Positive attitude, willingness to learn, and proactive approach to supporting the HR function.

What We Offer

• A collaborative and supportive team culture.
• Opportunities for career growth and development.
• Exposure to regional and global HR practices.
• Employee benefits and wellness programs.