Human Resource cum Admin Executive

Manage end-to-end recruitment processes, including job postings, screening candidates, conducting interviews, and onboarding new hires.

Maintain and update employee records, contracts, and HR databases to ensure accuracy and compliance.

Oversee payroll processing, ensuring timely and accurate salary payments, statutory contributions (EPF, SOCSO, EIS), and compliance with Malaysian labor laws.

Administer employee benefits, leave applications, medical claims, and staff welfare programs.

Handle employee relations matters, including grievance handling, conflict resolution, and disciplinary actions in accordance with company policies and labor laws.

Develop and implement HR policies and procedures to ensure alignment with industry best practices and legal requirements.

Conduct performance appraisals and assist in employee training and development programs.

Plan and coordinate staff training, wellness programs, and engagement activities.

Ensure compliance with HR-related regulations and labor laws in Malaysia.

Office Administration & Facility Management

Oversee general office administration, ensuring smooth day-to-day operations of the wellness center.

Manage office supplies, procurement, and inventory control to ensure availability of necessary materials.

Ensure proper maintenance of office equipment, facilities, and workspaces.

Coordinate with vendors and service providers for facility management, including cleaning, security, and maintenance services.

Handle document control, filing systems, and administrative record-keeping for easy retrieval.

Support licensing, permits, and renewals required for center operations.

Assist in the planning and execution of company events and meetings.

Employee Engagement & Workplace Culture

Organize and implement employee engagement activities to foster a positive workplace culture.

Conduct orientation programs for new employees and facilitate team-building initiatives.

Promote workplace wellness programs and initiatives to support employee well-being.

Address employee feedback and concerns to improve workplace satisfaction and retention.

Regulatory Compliance & Reporting

Ensure compliance with Malaysian labor laws, statutory contributions (EPF, SOCSO, EIS, LHDN), and other relevant employment regulations.

Prepare and submit HR-related reports, such as workforce planning, attendance records, and training schedules.

Assist in audit preparations and ensure HR documentation is in order for compliance checks.

Liaise with government agencies (KWSP, PERKESO, LHDN, DOSH) as necessary.

Assist in the renewal of business licenses and other operational permits.

Administrative Support for Management

Provide administrative support to senior management, including scheduling meetings, preparing reports, and handling confidential documents.

Assist in preparing HR-related policies, recruitment updates, and employee analytics as needed.

Act as a point of contact for internal and external HR/administrative inquiries.

Skills

Looking for Mandarin speakers, or any candidates who are well-versed in Mandarin, English, and Bahasa Malaysia.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Administration Executive?
• How many years of recruitment experience do you have?
• How many years of employee relations experience do you have?
• Have you worked in a role where you were responsible for stock control?
• How many years of experience do you have in a training & development role?

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What can I earn as an Administration Executive