Human Resource Assistant

FastJobs; Kuala Lumpur; On-site; MYR 24,000 - 36,000; Full time

Job summary

A leading HR service provider in Kuala Lumpur is looking for an HR Assistant to support various human resources functions. Responsibilities include drafting HR documents, managing recruitment processes, monitoring HR timelines, and maintaining employee records. The ideal candidate should have experience in HR administration and strong organizational skills. This role offers opportunities to work in a dynamic HR environment.

Qualifications

• Experience in HR administrative tasks.
• Strong proficiency in drafting HR-related documentation.
• Ability to compile and maintain HR reports.

Responsibilities

• Draft and issue HR documents such as offer letters and resignation notices.
• Compile and maintain essential HR reports for decision-making.
• Support recruitment activities and manage onboarding processes.
• Track HR timelines including confirmations and appraisals.
• Maintain employee records and attendance reports for payroll.

Skills

Attention to detail

Communication skills

Organizational skills

Knowledge of HR procedures

Job description

Overview

We are seeking an HR Assistant to join our dynamic HR team. The HR Assistant will provide administrative support and assist in various human resources functions, including recruitment, staff documentation, reporting, and day-to-day HR operations.

Responsibilities

• Preparing Letters: Draft, process, and issue HR-related documents such as offer letters, confirmation, transfers, promotions, resignations, increments, and disciplinary notices. Ensure accuracy, compliance with policies, and timely distribution to staff and management.
• Preparing Reports: Compile and maintain essential HR reports including manpower shortage, new joiners, resignations, promotions, and probation status updates. Provide accurate data to support decision-making and manpower planning.
• Recruitment & Onboarding: Support end-to-end recruitment activities including posting job advertisements, screening resumes, coordinating and participating in interviews, reference checks, and preparing Letters of Appointment (LOA). Ensure smooth onboarding for new hires by handling required documents and induction processes.
• Follow-Up & Monitoring: Track and monitor HR timelines and due dates, including staff probation, confirmation, promotion assessments, appraisal completions, and exit interviews. Follow up with staff and managers to ensure timely completion and proper filing of records.
• Administrative & HR Support: Preparing and maintaining the Annual Leave Schedule for HQ staff for management approval. Generating and submitting the Attendance Report for review meetings. Coordinating and verifying outstation claim reports before submission for approval. Updating and maintaining accurate employee records in the Info-Tech HR system for payroll and reporting purpose.
• Additional Support: Assist with ad hoc tasks as assigned by the HR Manager or Management. Willing to stay back after office hours when required to meet urgent deadlines or complete time-sensitive tasks.

6. Additional Support section has been integrated into the list above to maintain clarity and consistency.