Human Resource Assistant

KB Colour Image Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 30,000; Full time

Job summary

A leading company in the HR field is seeking an HR Assistant to support recruitment, maintain employee records, and ensure smooth HR operations. The ideal candidate will have a Diploma in Human Resources, communication skills in English and Bahasa Malaysia, and at least one year of experience. This role offers various benefits including overtime pay and medical leave.

Benefits

Bonus/Profit sharing scheme

Annual Leave

Medical & Hospitalization Leave

EPF/SOCSO/EIS Contribution

Overtime Pay

Phone Allowance

Travel Allowance

Outpatient Treatment Allowance

Optical Allowance

Qualifications

• 1 year experience as HR Assistant required.
• Exposure to labor law and employment equity regulations.
• Proficiency in English, Bahasa Malaysia; Mandarin and Tamil is a plus.

Responsibilities

• Assist with recruitment process and maintain employee records.
• Serve as point of contact for HR-related inquiries.
• Produce reports on HR activities and maintain confidentiality.

Skills

Communication

People Management

Human Resource Administration

Confidentiality

Problem-Solving

Education

Diploma in Human Resources or related

Job description

Job Responsibility

• Perform tasks assigned by the Manager.
• Support all internal and external HR-related inquiries or requests.
• Maintain digital and electronic records of employees up-to-date. (Attendance and Leave record)
• Serve as point of contact with employees and employer; Ensure smooth communication with employees and timely resolution to their queries
• Assist with the recruitment process by posting job vacancies in job portals, identifying candidates, performing reference checks, scheduling interviews, and issuing employment contracts.
• Perform orientations and update records (Personal files) of new staff.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Maintains the integrity and confidentiality of human resource files and records.
• Oversee the completion of compensation and benefit documentation.
• Assist with performance management procedures.
• Schedule meetings, interviews, and HR events and maintain agendas.
• Produce and submit reports on general HR activity.
• Complete termination paperwork and exit interviews.
• Keep up-to-date with the latest HR trends and best practices.
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc)
• Setting up / Updating / Forward email addresses for new employees and resigned employees.
• The Standard Operating Procedures within departments are performed in a good manner.
  
  

Job Requirements

• Diploma in human resources or related
• Language proficiency: English, Bahasa Malaysia. Mandarin and Tamil is a plus point.
• Good English and Bahasa Malaysia communication and written skills
• 1 year of experience as an HR assistant
• Exposure to labor law and employment equity regulations.
• Effective HR administration and people management skills.
• Have valid driving license
  
  

Job Benefits

• Bonus/Profit sharing scheme
• Annual Leave
• Medical & Hospitalization Leave
• EPF/SOCSO/EIS Contribution
• Overtime Pay
• Phone Allowance
• Travel Allowance
• Outpatient Treatment Allowance
• Optical Allowance