Human Resource & Admin Executive

TOTAL Deutschland GmbH; Petaling Jaya; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated HR Operations Specialist to enhance their human resources and administrative functions. This role involves managing HR processes across the employment life cycle, ensuring accurate maintenance of employee data, and providing IT administration support. The ideal candidate will have a minimum of 3 years of experience in HR operations, a relevant degree, and a keen attention to detail. Join a diverse and inclusive team that values individual growth and offers equal opportunities, while contributing to innovative energy solutions in the dynamic market of Malaysia.

Qualifications

• Minimum 3 years of experience in HR operations or related field.
• Degree in Human Resources, Psychology, Business Administration, or equivalent.

Responsibilities

• Conduct HR operations across full spectrum of HR functions.
• Ensure accurate maintenance of employee data and HRIS records.
• Manage expatriate matters such as work permit applications.

Skills

HR Operations

Attention to Detail

Confidential Information Handling

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Education

Degree in Human Resources

Degree in Psychology

Degree in Business Administration

Tools

HRIS

IT Equipment Management

Job description

Employer company TOTALENERGIES MARKETING MALAYSIA SDN BHD

Domain: General Services, Human Resources, Operations

Type of contract: Regular position

Experience: Minimum 3 years

Assisting the HR and Admin Manager on Human Resources and administration for Marketing Services and One TotalEnergies organisation.

Activities

• Conduct HR operations across full spectrum of HR functions and processes across the full employment life cycle.
• HR service deliveries and query management support (for employees) and administrative support.
• Ensure consistent and accurate upkeeping/maintenance of employee data and HRIS records including e-leave.
• Coordinate, liaise, profile creation, system updates to ensure timely enrolment or update for employees during onboarding or offboarding.
• Timely HR reporting for internal and external requirements.
• Timely handling of government statutory and related claims (HRDF, SOCSO), internal and external invoices.
• Manage intra service level agreements and rebilling coordination.
• Assist in organization and running of HR initiatives, events, transformation projects, engagement activities.
• Assist in reviewing/creating policies, processes and documents for internal and external audits, continuous performance.
• Manage employee monthly business and travelling expense claims.
• Training administration.
• Provide administrative support as and when necessary.
• Handle expatriate matters such as work permit application, tenancy administration, school and liaise with appointed agencies.
• Other assigned ad hoc tasks.

IT Administration Support

• In charge of company-wide information system, including all hardware, laptops, desktops, projectors, printers & scanners, TVs, video conference, company desk phone and maintenance of IT equipment.
• Providing timely support to solve IT issues/request including setting up accounts for new users and termination of accounts.
• Apply security guidelines defined by the company and ensure security awareness of all users.
• Manage the decommissioning of obsolete equipment, ensuring adequate archiving and proper disposal.
• Communicate with HQ’s IT team on all IS/IT issues like Domain Server issues.
• Maintain an overview of all IT equipment/infrastructure/devices/application inventory including purchasing, configuration, condition and eventual replacement (e.g. WAN/LAN Switches).

Candidate Profile

• Minimum 3 years of experience in HR operations or a related field.
• Degree in Human Resources, Psychology, Business Administration, or equivalent.
• Attention to detail and ability to handle confidential information with discretion.
• Knowledge of HR policies and procedures, employment laws, and regulations.
• A candidate with grit.
• Proficient in Microsoft applications in Excel, PowerPoint and Word.

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

TotalEnergies Marketing Malaysia Sdn Bhd (TEMMY) is a subsidiary of TotalEnergies, a global multi-energy company headquartered in France. TEMMY operates in Malaysia, focusing on the distribution and marketing of petroleum products, lubricants, and related services. The company serves various sectors, including automotive, industrial, and commercial markets, providing innovative and sustainable energy solutions.