HRDC Admin Executive

Ernst & Young Advisory Services Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading advisory services firm in Kuala Lumpur is seeking an Administrative Coordinator to support the Learning Deployment Team. This role involves managing HRDC documentation and providing comprehensive administrative support. Candidates should possess strong organizational skills, attention to detail, and proficiency in Microsoft Office. The ideal applicant will have a diploma in Business Administration and be fluent in both English and Bahasa Malaysia.

Benefits

Competitive remuneration package

Flexible working arrangements

Continuous learning opportunities

Diverse and inclusive culture

Qualifications

• Understanding of HRDC processes and documentation requirements is highly desirable.
• At least a Diploma in Business Administration/Management or a related field.
• Experience in an administrative role, preferably within HR or training environments.

Responsibilities

• Complete and submit HRDC documentation for training claims.
• Assist project teams in registering claimable training programs.
• Manage the shared mailbox and respond to client inquiries.
• Provide administrative support to the EY Tax Academy team.

Skills

Strong organizational skills

Verbal and written communication skills (English and Bahasa Malaysia)

Attention to detail

Competence in administrative tasks

Proficiency in Microsoft Office

Education

Diploma in Business Administration / Management

Tools

Microsoft Word

Microsoft PowerPoint

Job description

Overview

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. Join us and build an exceptional experience for yourself, and a better working world for all.

Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Technology, Talent Team, Brand Marketing and Communications, Business Development and Risk Management.

The opportunity

Bringing order to learning claims and regulatory requirements, the coordinator will provide comprehensive, quality administrative and support services within the Learning Deployment Team. You’ll need to ensure smooth and efficient running of the administrative tasks assigned to you.

Your key responsibilities

• Your primary responsibility will be below:
• Complete and submit Human Resource Development Corporation (HRDC) documentation for training claims, including JD14 and T3 forms.
• Assist project teams in registering training programs as HRDC claimable.
• Manage the shared mailbox and responding promptly to inquiries from clients and HRDC officers.
• Provide administrative support to the EY Tax Academy team as needed to ensure smooth operations e.g. organizing events, issuing quotations, invoicing, and e-certificates

Skills and attributes to success

• Familiarity with HRDC requirements and documentation
• Well-organized with high attention to detail
• Strong organizational skills with the ability to multi-task
• Strong verbal and written communication skills (both English and Bahasa Malaysia) to interact with clients, project teams, and HRDC officer
• Competence in administrative tasks
• Ability to work collaboratively
• Proficiency in Microsoft Office (especially MS Word and MS PowerPoint)

To qualify for the role, you must have

• Understanding of HRDC processes and documentation requirements is highly desirable
• At least Diploma in Business Administration / Management, or a related field
• Experience in administrative role, preferably within HR or training environments.

Ideally, you’ll also have

• Experience in administrative support or equivalent

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.

What we offer

EY offers a competitive remuneration package commensurate with your work experience, where you’ll be rewarded for your individual and team performance. We are committed to being an inclusive employer and are happy to consider flexible working arrangements (FWA), where this may be needed, guided by our FWA Policy. Plus, we offer:

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

Application note

If you can demonstrate that you meet the criteria above, please contact us as soon as possible. The exceptional EY experience. It’s yours to build. EY | Building a better working world