Enable job alerts via email!

HR SPECIALIST (6 - 12 MONTHS CONTRACT)

DSV Global Transport and Logistics

Selangor

On-site

MYR 100,000 - 150,000

Full time

Yesterday

Be an early applicant

Generate a tailored resume in minutes

Land an interview and earn more. Learn more

Start fresh or import an existing resume

Job summary

A leading global logistics company is seeking an HR Specialist for a 6-12 month contract. This role involves comprehensive HR functions including training coordination, recruitment processes, and HR administration. The ideal candidate will have a diploma in Human Resource Management and a proactive approach to supporting company objectives.

Qualifications

Requires at least 1-2 years of relevant work experience.
Broad understanding of HR concepts is needed.
Positive attitude and eagerness to learn.

Responsibilities

Coordinate training activities and manage training records.
Assist in HR administration including contracts and employee documentation.
Initiate recruitment processes and manage employee onboarding.

Skills

Strong communication skills

Data maintenance

Time management

Problem-solving skills

Education

Certificate or Diploma in Human Resource Management

Tools

MS Office (especially Excel and PowerPoint)

JOB TITLE: HR Specialist (6 -12 Months Contract)

Reports to: Human Resources Manager

Main Responsibilities: -

Job Scope:

1) Training & Development

· Assist the Manager in executing and coordinating the full spectrum of employee training activities.

· Responsible to facilitate and coordinate all training programs (In-house, Internal and External) as per approved Yearly Training Plan, including New Hire Onboarding Program.

· Liaise with the training provider for matters related to training including training schedule, payment, training participants and documents required for HRDF training grant (course content, trainers’ profile, invoice, receipt & certificate).

· Liaise with Human Resource Development Fund (HRDF) for matters related to Training Grant Application, Claim and the E-Tris platform and prepare the HRDF utilization / claim report.

· Prepare and update the monthly report on training activities falls under Human Resource and documented the related document based on requirement set by related policy (Quality policy, Training policy and etc.).

· Follow-up on overdue online trainings (DSV E-learning).

· Create training schedules for all company departments, track and create reports on outcomes of all training and maintain training records for the company.

· Inform employees on scheduled training and track their progress.

· Recommend training materials and methods, order and maintain in-house training equipment and facilities and manage the budget set for training.

2) HR Administration

· Preparing of HR related letter (Transfer, Posting, Promotion, Confirmation, Consent, Marital Status)

· Looking into contract extension, employment verification, salary adjustment, resignation, promotion, and the likes.

· Coordinate with Facility Office regards to ID badge for new employees and replacement ID’s

· Manage e-leave system (e-solution) and setting approval for leave in e-leave system.

· Work together with HRBP sending out to HOD’s on staff confirmation date, tenure of service & contract of service for staff.

· Monitoring and maintenance of external staff email registration.

· Update list of contract workers monthly to HR Manager.

· To perform on any ad-hoc matter as assignee.

3) Employee Central (EC) System

· Data maintenance for New / Termination / Transfer / Designation / Other employment information.

· Monthly checking and audit of FTE information in EC System.

· Initiating recruitment process in EC System (Requisition, Onboarding, Offboarding).

· Health Metrics – Monitoring the health metrics system, ensuring all latest invoices are uploaded in the account every month and to forward the invoice to finance team to process payment & ensure all the data and information is up to date including Health Metrics balance, new joiner & resignee information.

· Monitoring and updating Health Metrics balance for any medical fees claim that unable to use Health Metrics App.

· Insurance (Inpatient) – Ensuring payment to agent is up to date, ensuring the information update in the system for new joiner & termination, assist FTE in providing information on insurance related issue (claim, eligibility, etc) & following up on medical claims (detail for reimbursement amount - outpatient).

· Insurance (Group Term Life) – To assist FTE next of kin in Term Life insurance claim process in the event of death of the active FTE.

· SOCSO Claim – Assist FTE with their claim when required.

· Assist in compiling payroll-related data (e.g. OT, claims, attendance).

· Ensure employee records (e.g. leave, medical, movement) are up to date.

5) Recruitment

· In charge of pre-employment Vetting, background checks, medical vouchers & employment verification.

· Preparation of offer letters & related hiring documents for new joiner.

· Interview arrangement and participate in the interview when needed.

· Communicate with the recruiter on recruitment matters when necessary.

· Engaging and communicating with new hires on the offer prior to joining.

· Responsible to update new joiner, termination, or any related details in DSV system – up to date.

6) HR & Operation Audit

· Assist in ISO/TAPA audit preparation.

· Assist and provide HR related information to auditor.

· Ensuring all documents are in order in the above areas.

7) General

· To support and assist in organizing and carrying out employee engagement activities.

· Maintaining of P-file – personal documentation, bonus letter, incentive letter, any related document.

· Staff engagement coordinator (Annual Dinner, staff activities, etc)

· To perform any duty duly assigned by the management from time to time.

Skill & knowledge / Experience in Field:

Positive attitude, with strong communications skills and eagerness to learn.

Ability to maintain strict confidentiality.

Willing to take up challenge when needed and actively participate as team player.

Added advantage if you have Training coordination experience.

Well versed with HRDF is an added advantage.

Proficient in MS Office applications (especially in excel and power point).

An eye for detail and meticulous to provide accuracy in HR reporting.

Strong communication and interpersonal skills when dealing with all levels of stakeholders.

Independent with good sense of time management.

Desirable to have business acumen, good decision making and problem-solving skills.

Possess own transport.

Willing to travel to branches when needed.

Willing to work at Bukit jelutong, Shah Alam.

Qualifications:-

· To be qualified for this position, you will need to possess at least a Certificate or Diploma in Human Resource Management or equivalent and have at least 1-2 years of relevant work experience with exposure to general Human Resources.

· A broad understanding of Human Resources concepts and analytical and logical thinking is required for this position.

ADDITIONAL FUNCTIONS MANDATED BY MANAGEMENT

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Human Resources Specialist? How many years' experience do you have in Human Resources (HR)? Which of the following Microsoft Office products are you experienced with? How many years of payroll experience do you have?

Manufacturing, Transport & Logistics 101-1,000 employees

Do you want to be part of something 60,000 times bigger than you? That’s how many colleagues you’ll have on a journey towards connecting the world and making your mark.

DSV provides and manages supply chain solutions for thousands of companies every day – from the small family run business to the large global corporation.We are freight forwarders, salespeople, accountants, fork lift drivers, IT engineers, specialists and countless others – and we all made the choice to forward our careers.

We believe that people are able to achieve their potential if they take ownership of their own career. That’s why we’ll give you every opportunity to do just that.

People are at the core of who we are - the drive, talent and devotion they bring to the table every day are what make DSV the exciting place it is. It’s a dynamic and fast-moving environment with rapid decisions at every level – where ambition meets teamwork in an effort to face challenges, succeed, move forward and make a difference.

We care about your opportunity to influence the path of your career, whether you want to advance locally or look for adventures abroad. With a massive global reach and offices in more than 90 countries, the opportunities are plenty.

If you have the right drive, the right talent and enjoy responsibility, we’ll give you the support you need to explore the reach of your potential.

DSV is organized into three divisions – Air & Sea, Road and Solutions – offering the complete range of services to support our customer’s entire supply chain.

In Asia Pacific, we have 68 office locations employing 6,000 people engaged in core activities in Air Freight, Sea Freight, Road, Rail and Projects.

We're looking for people who want to make a difference. If that's you, then we want to hear from you!

Join us and forward your career at DSV.