HR Specialist

Ams Osram; George Town; On-site; MYR 100,000 - 150,000; Full time

Job summary

A global technology company in Penang is seeking a detail-oriented HR specialist to manage employee data and leave requests, ensuring compliance with standards. Responsibilities include data entry, reporting, and handling employee inquiries. Ideal candidates should have strong organization skills and familiarity with HR systems. The role offers opportunities for involvement in system upgrades and audits.

Responsibilities

• Accurately enter and update employee data in the HR system.
• Administer and manage employee leave requests in compliance with policies.
• Prepare attendance reports for month end closing.

Job description

Responsibilities

• Employee Data Maintenance: Accurately enter and update employee data in Success Factor EC system
• Maintain and audit HR databases, ensuring data integrity and compliance with company standards.
• Process employee lifecycle transactions, including new hires, transfers, promotions, and terminations.
• Perform routine and ad-hoc audits of employee records to identify discrepancies or outdated information.
• Support HR reporting by generating standard reports and assisting with data analysis requests.
• Assist in system upgrades or implementations by participating in testing and data validation.
• Leave & Time Management: Administer and manage employee leave requests (annual, parental, etc) in compliance with company policies and local regulations.
• Ensure data accuracy and timely updates to the timekeeping system to reflect any adjustments such as shift changes, overtime, or corrections.
• Prepare attendance report for month end closing.
• Provide support for system configuration changes related to time management, such as approval workflow updates, shift pattern changes, and clock time adjustments.
• Collaborate with the HRIT/vendor teams to resolve any technical issues or enhancements required in the timekeeping systems.
• Act as the first point of contact for employees on matters related to Employee Personal and Job Information, Leave and Time attendance.