HR Services Specialist (Japanese)

Schneider Electric; Alor Setar; On-site; MYR 55,000 - 75,000; Full time

Job summary

A global leader in energy management is seeking an HR professional in Alor Setar, Malaysia. You will coordinate recruitment across multiple countries and manage onboarding processes. The ideal candidate will hold a Bachelor's degree in HR or related fields and have at least 2 years of HR experience. Proficient bilingual skills in Chinese and English are a must, with knowledge of Malay or Indonesian being a plus. This role offers a dynamic environment with opportunities for cross-border collaboration.

Qualifications

• Minimum of 2 years of full-time HR experience.
• Proven ability in independent recruitment and personnel management.
• Proficient in office software and basic HR management systems.

Responsibilities

• Coordinate recruitment needs across Malaysia, Indonesia, and China.
• Responsible for onboarding guidance for new employees.
• Supervise daily HR processes including attendance and performance.
• Establish and maintain complete employee records.

Skills

Recruitment coordination

Personnel management

Proficiency in Chinese and English

Education

Bachelor's degree in Human Resource Management or Business Administration

Tools

HR management systems

Office software

Job description

Job Description

Posted today

Job Responsibilities

1. Group Recruitment and Deployment Center Duties

• Coordinate recruitment needs across the Group (Malaysia, Indonesia, and China), and assist in the formulation and implementation of hiring plans in all three locations.
• Independently manage resume screening, initial interviews, second-round interview arrangements, and follow-up on recruitment outcomes.
• Establish and maintain a candidate talent pool, coordinate training arrangements and job placements.
• Arrange for local Malaysian employees to undergo training or job rotation at the China headquarters or the Indonesian branch.

2. Onboarding Process and Training Arrangements

• Responsible for onboarding guidance for new employees, company policy orientation, safety training, and assessment arrangements.
• Develop training plans and assist in implementing standardized training modules and course resources across all three regions.
• Follow up on probationary period evaluations and provide formal confirmation recommendations and feedback mechanisms.

3. Daily Personnel Management and Policy Implementation

• Supervise daily HR processes including attendance, performance, leave, and job transfers.
• Monitor compliance with employee conduct guidelines, participate in disciplinary actions, rewards, and performance interviews.
• Coordinate employee relations, organize regular satisfaction surveys and activities to enhance team cohesion.

4. Personnel Records and Cross-border Coordination

• Establish and maintain complete employee records (both electronic and physical) in compliance with regulations.
• Handle visa applications, accommodation, and language adaptation issues for dispatched employees.

Job Requirements

• Bachelor's degree or above, preferably in Human Resource Management, Business Administration, or related fields.
• Minimum of 2 years of full-time HR experience, with proven ability in independent recruitment and personnel management.
• Proficient in office software and basic HR management systems.
• Proficiency in Chinese and English is a mandatory; proficiency in Malay and/or Indonesian is a plus.

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