HR & Payroll Administrator

Centific; George Town; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking an HR & Payroll Administrator based in George Town. The candidate will manage payroll processing for Singapore employees, maintain HR records, and ensure compliance with labor laws. This role offers a chance to grow in a dynamic HR environment, focusing on employee data management and operational excellence.

Qualifications

• 2–4 years of experience in HR operations and payroll processing.
• Strong knowledge of local labor laws and payroll regulations.
• Ability to manage multiple tasks under tight deadlines.

Responsibilities

• Prepare and process monthly payroll for employees.
• Maintain accurate employee records in HRIS.
• Ensure compliance with local tax laws and payroll practices.

Skills

Attention to detail

Organizational skills

Communication

Education

Diploma/Degree in Human Resources, Business Administration, or related field

Tools

Microsoft Excel

HRIS (e.g., Workday, SAP, ADP)

Job description

Position Title :HR & Payroll Administrator

Work location:Georgetown, Penang, Malaysia

Working hours :8am - 5pm

Type of employment :Full Time

Job description – HR and Payroll Administrator

We are seeking a detail-oriented and reliable HR Shared Services and Singapore Payroll Administrator to support the day-to-day operations of our HR Shared Services function, with a primary focus on payroll administration, employee data management, and HR process coordination. This role is crucial in ensuring timely and accurate payroll processing, maintaining employee records, and supporting HR operational excellence.

Key Responsibilities:

Payroll Administration

·Prepare and process monthly payroll (Singapore) for employees in accordance with statutory requirements and company policies.

·Verify timesheets, attendance, overtime, and leave records for accuracy.

·Liaise with finance teams to ensure timely payments.

·Ensure compliance with local tax laws, statutory deductions, and contributions.

·Reconcile payroll reports and respond to payroll-related queries from employees.

HR Shared Services Support

·Maintain accurate and up-to-date employee records in HRIS (e.g., Workday, SAP, or Oracle).

·Manage employee lifecycle processes administration (onboarding, confirmation, contract changes, termination).

·Generate HR reports and analytics as required by management.

·Assist in the preparation of employment letters, certificates, and other HR documents.

·Handle employee inquiries and provide first-level HR support.

·Compliance and Process Improvement.

·Ensure HR documentation and payroll practices comply with company policies and local labor laws.

·Support internal and external audits by providing necessary documentation.

·Contribute to continuous improvement initiatives in HR operations and services.

·Maintain confidentiality of employee information and uphold data protection standards.

Requirements:

·Diploma/Degree in Human Resources, Business Administration, or related field

·2–4 years of experience in HR operations and/or payroll processing

·Strong knowledge of local labor laws and payroll regulations

·Experience with HRIS and payroll systems (e.g., Workday, SAP, ADP)

·Proficient in Microsoft Office, especially Excel

·Excellent attention to detail and strong organizational skills

·Ability to work independently and manage multiple tasks under tight deadlines

·Good communication and interpersonal skills

Preferred:

·Experience in Singapore payroll/shared services environment.

·Familiarity with service-level agreements (SLAs) and shared service center practices.