HR Partner

Confidential Company; Penang; On-site; MYR 200,000 - 250,000; Full time

Job description

Role Overview

As our HR Partner based in Penang, you’ll be the compliance champion and workforce strategist who ensures our operations run smoothly, ethically, and with a human touch. You’ll lead hands-on RBA compliance and audit readiness, manage third-party employment agencies (TPEAs), oversee foreign-worker processes and lodging, and partner with business leaders to build a high-performance culture.

Key Responsibilities

1. RBA Compliance & Audit Readiness

- Maintain and continuously improve our Responsible Business Alliance (RBA) program—update policies, deliver training, and drive corrective-action plans.

- Lead internal and external audits: compile evidence, host site walkthroughs, track findings and ensure timely closure.

- Partner with cross-functional teams to embed RBA best practices into daily operations.

2. Third-Party Employment Agency (TPEA) Management

- Source, negotiate and manage contracts with recruitment agencies; set and monitor KPIs (fill-rates, quality, cost-per-hire).

- Conduct quarterly business reviews with TPEAs, implement performance-improvement initiatives and ensure SLA compliance.

- Maintain a healthy agency roster and manage compliance documentation.

3. Foreign Worker Administration

- Oversee end-to-end foreign-worker lifecycle: work permits, visa renewals, quota management and relocation support.

- Liaise with immigration authorities, ensuring 100% alignment with Malaysian labor and immigration regulations.

- Design induction and welfare programs to integrate foreign hires effectively.

4. Hostel & Accommodation Management

- Manage company-provided hostels/dormitories: allocations, occupancy tracking, maintenance and EHS compliance.

- Perform regular inspections, address welfare concerns and organize wellbeing activities for residents.

- Maintain up-to-date records on room assignments, facilities usage and compliance checks.

5. Employee Relations & Disciplinary Management**

- Act as the first point of escalation for employee relations issues: investigations, conflict resolution, and case documentation.

- Design and implement a fair, transparent disciplinary framework in line with legal and company policies.

- Train managers on performance counseling, progressive discipline, and positive employee engagement techniques.

6. Specialized Recruitment – Manufacturing Specialists

- Partner with production leaders to define job requirements, competency profiles and success metrics.

- Drive end-to-end hiring: sourcing, screening, interviewing and onboarding Manufacturing Specialists.

- Leverage TPEAs, industry networks and internal channels to attract top technical talent.

Required Qualifications

- Bachelor’s Degree in Human Resources, Industrial Relations, Business Administration or related field.

- 5–7 years of progressive HR experience, including hands-on RBA or ethical-compliance program management and audit coordination.

- In-depth knowledge of RBA Code, Malaysian labour & immigration laws, and audit methodologies.

- Strong stakeholder management—able to influence at all levels and build trusted partnerships.

- Excellent project-management skills, data-driven mindset and attention to detail.

- Good communication skills in English and Bahasa Malaysia