HR Operations Specialist 2

Western Digital Corporation; Bayan Lepas; Hybrid; MYR 60,000 - 90,000; Full time

Job summary

Western Digital Corporation is seeking an HR Operations Specialist 2 in Penang to serve as the first point of contact for employee HR inquiries. You will work in a digital-first environment using Workday, Cisco Webex, and AI-assisted tools to deliver fast, accurate HR services.

Responsibilities include case management, HRIS operations, employee self-service enablement, and data-driven improvements across the employee lifecycle. Strong communication in English is essential.

Qualifications

• Bachelor's degree in HR, business administration, information technology, or related field.
• 2+ years in HR operations, shared services, contact center, or customer support.
• Proficiency with HRIS platforms (Workday strongly preferred) and contact center systems.

Responsibilities

• Onsite HR support for employees and partners; manage inquiries via omnichannel channels.
• Handle case creation, routing, and resolution with timely updates and SLA adherence.
• Navigate Workday transactions, benefits, time tracking, and compensation with accuracy.
• Utilize AI chatbots and automation to triage inquiries and improve response times.
• Maintain digital employee files, ensure data privacy, and support self-service adoption.

Skills

Customer service

Digital HR

Analytical thinking

Multichannel support

Education

Bachelor's degree in HR/Business/IT

Tools

Workday HRIS

Cisco Webex Contact Center

ServiceNow/Workflow tools

Job description

• Job Type (exemption status): Exempt position - Please see related compensation & benefits details below
• Business Function: Human Resources

Company Description

WD is building the infrastructure behind the AI-driven data economy.

As AI scales, so does data. Every interaction, every model, every system generates data that must be stored, managed, and made accessible over time. That’s where we come in.

We combine deep engineering expertise with global-scale manufacturing to deliver the storage systems that make AI possible, powering hyperscale data centers, cloud platforms, and enterprise infrastructure worldwide.

This isn’t theoretical work. It’s real systems, at real scale, people solving some of the hardest challenges in technology today.

We’re looking for people who want to build, solve, and operate at that level.

Join us and let’s shape the future of data.

Job Description

JOB SUMMARY

The HR Operations Specialist 2 serves as the first point of contact for employees seeking HR support through the AskHR Tier 1 contact center. This technology-enabled role combines exceptional customer service with digital HR operations expertise, leveraging modern platforms including Workday HRIS, Cisco Webex Contact Center, AI-powered chatbots, and workflow automation tools to deliver fast, accurate, and compliant HR services.

As a digital-first HR professional, you will handle omnichannel inquiries (phone, chat, email, ticketing), empower employees through self-service education, generate data-driven insights, and drive continuous improvement in HR service delivery. This role is critical to our digital transformation journey and requires strong technical aptitude, analytical thinking, and a customer-centric mindset.

KEY RESPONSIBILITIES

1. Onsite Support

Partner closely with HR Experience Partners, Employee Relations & Compliance (ERC), HR Strategy & Optimization and other COEs.

Coordinate with the local government agencies, Navigate compliance, labor relations and statutory requirements

Work is central to reducing fragmentation, making HR accessible, responsive, helpful, and reliable, and reinforcing the new HR Service Delivery Model (SDM 2.0).

Guide employees to self-service tools (Presto, ServiceNow Employee Center, Workday) whenever appropriate

Provide a holistic end-to-end experience for the employee.

• Serve as first point of contact for HR inquiries via Cisco Webex Contact Center across multiple channels:
  • Inbound/outbound call handling
  • Ticket creation, categorization, and routing
  • Case Management (tracking and resolution documentation)
• Provide accurate, timely, and empathetic responses to employee questions on HR policies, benefits, payroll, systems, and processes
• Achieve and maintain critical performance metrics:
  • First Contact Resolution (FCR)
  • Average Handle Time (AHT)
  • Customer Satisfaction (CSAT)
  • Case resolution time within SLA
  • Accuracy and compliance standards

Case & Inquiry Management

• Create, manage, and resolve HR cases in the case management system
• Escalate complex issues to Tier 2 support, HR Centers of Excellence (COE), or specialized teams following established protocols
• Maintain detailed case notes and documentation for audit and knowledge management purposes
• Monitor case queues and proactively address aging or high-priority requests
• Track and meet defined SLAs for inquiry response and resolution
• Identify bottlenecks and recommend improvements to service delivery
• Participate in real-time queue management and workload balancing

Workday HRIS Operations

• Navigate and administer core Workday modules (Employee Records, Benefits, Time Tracking, Compensation)
• Review and validate Workday transactions for accuracy and completeness
• Troubleshoot employee self-service issues and provide guided support
• Support system updates, testing, and user acceptance activities

AI & Automation Enablement

• Utilize HR chatbots and AI assistants to provide initial triage and answers to common inquiries
• Monitor chatbot performance and elevate unresolved queries appropriately
• Provide feedback to improve AI accuracy and knowledge base content

Digital Workflow & Document Management

• Support digital signature processes and electronic document workflows
• Maintain secure, compliant digital employee files
• Ensure confidentiality and data privacy in all system interactions

4. Employee Self-Service Enablement & Training

• Actively promote employee adoption of self-service tools in Workday and other HR platforms
• Provide step-by-step guidance to employees navigating self-service transactions
• Create and maintain user-friendly guides, FAQs, and quick reference materials
• Conduct informal training sessions or one-on-one coaching to increase digital literacy
• Support employees when self-service tools fail or when complex assistance is required

5. HR Process Support Across Employee Lifecycle

Onboarding & Offboarding

• Assist with onboarding documentation, system access setup, and new hire orientation logistics
• Coordinate offboarding activities including exit documentation, system deactivation, and final pay processing
• Support Reduction in Force (RIF) activities with sensitivity and compliance

Contract & Employment Administration

• Facilitate contract renewals and probation period management
• Provide employment verification and certification services
• Maintain accurate employee records in compliance with legal and company standards

Benefits & Leave Administration

• Administer company benefits programs and government-mandated benefits
• Manage employee absences, leave requests, and related system entries
• Answer benefits-related inquiries and guide employees to appropriate resources

Payroll & Time Support

• Support timekeeping processes and resolve time-related issues
• Assist with pre-payroll validation and HR systems troubleshooting
• Coordinate with Payroll team on employee-related payroll questions

6. Data Analytics, Reporting & Insights

• Generate operational dashboards and reports on:
  • Call/chat volume and trends
  • Case resolution metrics and SLA performance
  • Inquiry categories and root cause patterns
  • Employee satisfaction and feedback themes
• Conduct trend analysis to identify systemic issues, knowledge gaps, or process inefficiencies
• Provide data-driven insights to HR leadership and recommend improvements
• Support audit preparation by maintaining accurate records and producing compliance reports
• Identify knowledge gaps and create/update knowledge base articles for common HR inquiries
• Participate in root cause analysis (RCA) and implement corrective and preventive actions (CAPA)
• Drive process improvements through Lean, Six Sigma, or agile methodologies
• Collaborate in Tier 2 and Tier 3 interlocks, business reviews, and HR operations governance meetings
• Stay current on HR technology trends, system updates, and best practices

8. Confidentiality, Compliance & Data Security

• Handle confidential employee information with the highest level of discretion and integrity
• Ensure compliance with data privacy regulations (GDPR, local labor laws, company policies)
• Follow secure access protocols and escalated security concerns immediately
• Support internal and external audits by providing accurate documentation and records

Qualifications

Required

• Education: Bachelor's degree in Human Resources, Business Administration, Information Technology, or related field
• Experience: 2+ years in HR operations, shared services, contact center, or customer support environment
• Technical Skills:
  • Proficiency in HRIS platforms (Workday strongly preferred)
  • Experience with contact center or ticketing systems
  • Advanced Microsoft Office skills (Excel, Word, PowerPoint, Outlook)
• HR Knowledge: Solid understanding of HR policies, employee lifecycle processes, and compliance requirements
• Communication: Excellent written and verbal communication skills in English; additional languages a plus

Preferred

• Experience with Cisco Webex Contact Center or similar omnichannel platforms
• Familiarity with HR chatbots, AI assistants
• Background in data analytics, reporting, or business intelligence
• Certification in HR (PHR, SHRM-CP) or contact center operations (ICMI)
• Experience in global HR shared services or multinational environments

Knowledge of Lean, Six Sigma, or process improvement methodologies

Additional Information

WD thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.

WD is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [e-mail] to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to WD Ethics Helpline or email [e-mail] .

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