HR Operations Specialist

AVEVA Denmark; Kuala Lumpur; On-site; MYR 36,000 - 54,000; Full time

Job summary

A global leader in industrial software is seeking an HR Operations Specialist in Kuala Lumpur. This full-time role involves providing support for HR operations, addressing employees' inquiries, and managing payroll and benefits administration. Ideal candidates have at least 3 years of HR experience and proficient communication skills. Join us to help engineer a better world.

Qualifications

• Minimum 3 years HR services related experience in benefits administration.
• Ability to interpret and communicate HR policies and procedures.
• Good interpersonal skills and ability to communicate well in a diverse work environment.

Responsibilities

• Respond to inquiries regarding HR policies and procedures.
• Provide operational support to HR subject matter experts.
• Administer the onboarding and offboarding processes.

Skills

Communication

Interpersonal skills

Microsoft Office Suite

HR Information systems/software

Job description

Overview

AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.

We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.

If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at AVEVA Careers (https://www.aveva.com/en/about/careers/) .

For more information about our privacy policy and how to manage cookies, visit our Privacy Policy (https://www.aveva.com/content/dam/aveva/documents/recruitment/AVEVA-Recruitment-Candidate-Fair-Processing-Notice-2024.pdf).

Job details

Job Title: HR Operations Specialist

Location: Kuala Lumpur

Responsibilities

This role provides People Services operational support for AVEVA’s Thailand and South Korea office. It serves as the point of contact for employees, addressing queries, resolving issues and providing support on benefits administration, payroll and HR policies and procedures. The role also involves performing a range of HR related transactional activities. This is a Full Time Fixed Term role in 18 months duration.

• Responds to inquiries including but not limited to HR Policies and Procedures, payroll audit initiated by local authorities, employee benefits, pension & statutory processes in compliance with internal policies/guidelines and state regulations via HR Helpdesk.
• Provides operational support to HR subject matter experts, COEs and/or People Partners in resolving employee issues in a thorough and timely manner.
• Assists employees and managers navigate through HRIS, HR Helpdesk, Employee Self-Service, Manager Self-Service and other systems.
• Performs transactional activities under People Services as below but not limited to:
• Administers and maintains job and personal information and leavers in HRIS.
• Administers onboarding and offboarding processes including of personal data collection, HRIS updates and conducting HR inductions for new hires. Ensure that absence rules, leave entitlement and employment terms are conditions are accurately maintained and up to date in the HRIS.
• Files personal records and documents for audit purposes.
• Issues employment contracts/letters/agreements.
• Manages basic post-offer queries.
• Liaises with global mobility or vendor in local visa/work permit applications.
• Payroll & Benefits: Prepare payroll and statutory/cyclical related activities ensuring compliance with legal requirements; handle payroll & benefits, pension, insurances and health & wellbeing related queries.

Essential requirements

• Minimum 3 years HR services related experience in benefits administration, HR policies and processes.
• Ability to interpret and communicate HR policies, procedures, and programs.
• Knowledge in labour laws, statutory requirements, payroll and benefits of countries under the scope.
• Experience in handling payroll service and benefits administration.
• Good interpersonal skills and ability to communicate well both orally and in writing, in a diverse work environment.
• Proficient with Microsoft Office Suite including Word, Outlook, Excel, and PowerPoint.
• Experience using HR Information systems/software and reporting applications.

Desired skills

Proficiency in Korean language will be a plus for this role.

Other information

AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.

Closing

Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.