HR & Office Admin Executive

Ultima Markets; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic multi-asset trading platform, Ultima Markets seeks an HR & Office Administrative Executive. This role combines administrative excellence with a people-first approach, overseeing HR operations, office management, and employee engagement. Join a growing team committed to innovation in the fintech sector, offering a culture of growth and autonomy.

Benefits

Continuous learning opportunities

Cross-functional exposure

Career progression pathways

Diverse international team

Empowerment and autonomy in role

Vibrant office setting

Qualifications

• Bachelor's Degree in Human Resources or related field required.
• 1-2 years of HR and Office Administration experience preferred.

Responsibilities

• Manage HR operations including onboarding and employee records.
• Oversee daily office operations and vendor coordination.
• Plan internal events and manage employee benefits.

Skills

Organisational skills

Communication

Interpersonal skills

Multitasking

Education

Bachelor's Degree in Human Resources

Bachelor's Degree in Business Administration

Tools

Microsoft Office

HRIS tools

Job description

Who are we?

Ultima Markets is a dynamic multi-asset trading platform specializing in the fintech and forex sectors. Founded in 2016, we are dedicated to providing innovative financial solutions that empower our clients to excel in a competitive marketplace.

Our platform offers access to over 250 CFD financial instruments, including Forex, Commodities, Indices, and Shares, catering to investors from all walks of life. At Ultima Markets, we foster a collaborative and inclusive work environment where innovation is encouraged. Our team members benefit from professional development opportunities and the chance to work with industry leaders in fintech. If you are passionate about driving change in the financial sector and want to be part of a growing company, we invite you to apply.

To learn more about our company, please visit our website: https://www.ultimamarkets.com.

Role Overview:

As an HR & Office Administrative Executive, you will play a vital role in ensuring a smooth employee experience and efficient office operations. This dual-function role requires a proactive, detail-oriented candidate who can balance administrative excellence with a people-first approach.

Job Responsibilities:

1. HR Operations & Onboarding: Manage onboarding, employee records, and support the full employee lifecycle.
2. Office Administration: Oversee daily office operations, supplies, and vendor coordination while supporting the new office setup for Thailand.
3. Employee Engagement and Welfare: Plan internal events, manage employee benefits, and support employee initiatives, including company workshops, team building events, and festive celebrations.
4. Compliance & Record Management: Ensure accurate documentation, HR compliance, and adherence to labour laws.
5. General Support to Management: Provide logistical and administrative support to senior leaders for meetings, travel, and documentation.

Requirements:

1. Hold a Bachelor's Degree in Human Resources, Business Administration or a related field.
2. 1-2 years of experience in Human Resources and Office Administration. Fresh graduates are welcome to apply.
3. Knowledge of HR policies, labour laws, and regulatory compliance is an advantage.
4. Strong organisational and multitasking skills.
5. Excellent communication and interpersonal skills.
6. Proficiency in Microsoft Office and HRIS tools.
7. Ability to speak, read, and write in English and Mandarin.

Why join us?

• Growth-oriented culture: We invest in our people—continuous learning, cross-functional exposure, and clear career progression pathways.
• Global environment: Be part of a diverse team with international colleagues and dynamic market exposure.
• Make an impact: Your contributions shape our culture and operational success.
• Empowerment and autonomy: We trust you to take ownership and innovate in your role.
• Modern workplace: Vibrant office setting, collaborative teams, and a good work-life balance.