HR Generalist (Healthcare) (Bangsar South)

UEM Edgenta Berhad; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in healthcare seeks an HR Administrator to manage secondees' payroll and compliance with statutory requirements. Responsibilities include processing payroll, handling inquiries, and coordinating employee benefits. Ideal candidates will have a relevant degree and experience in the healthcare sector.

Qualifications

• Bachelor's Degree in relevant discipline.
• Experience in healthcare industry (1-3 years).
• Ability to interact with personnel at all levels.

Responsibilities

• Manage end-to-end secondees payroll process.
• Ensure compliance with statutory contributions.
• Liaise with employees regarding payroll and benefits.

Skills

Communication

Teamwork

Problem Solving

Education

Bachelor's Degree in Human Resources, Business Administration

Tools

BIPO system

Job description

Job Responsibilities

JOB DESCRIPTION

Administer and execute the function of Human Resources and Administration related to the UEMS MY employees seconded to EMSB (secondees), ensuring compliance with the Secondment Agreement, and acting as a key liaison between the company and relevant stakeholders.

Payroll Coordination & Documentation

• End to end secondees management in the payroll system (BIPO).
• Process monthly payroll, ensuring accuracy in salary calculations, overtime, bonuses, and deductions.
• Verify timesheets, attendance records, and leave balances before payroll completion.
• Ensure all payroll transactions are processed in compliance with company policies and statutory requirements.
• Work closely with UEMS MY Payroll, HR Services and Finance teams to ensure accurate processing of salaries, allowances, and deductions as per the secondment agreement.
• Generate payroll reports for management, finance, and audit purposes.
• Maintain accurate payroll records and ensure confidentiality of employee information.
• Assist in payroll audits and provide necessary documentation when required.
  
  
  

Statutory Contributions & Compliance

• Ensure accurate deductions and contributions for EPF, SOCSO, EIS, PCB, and other statutory requirements.
• Prepare and submit statutory payments and reports within the required deadlines.
• Keep up-to-date with changes in payroll-related laws and regulations to ensure compliance.
  
  
  

Training & Performance Management

• HRDC Grant & Claim submission and work closely with UEMS Training
• Coordinate in training related matters.
• Manage employee’s annual appraisal & PIP matters
  
  
  

Employee Benefits & Allowances

• Process claims and allowances such as overtime reimbursements, travel allowances, and incentives.
• Administer secondees benefits, ensuring correct calculations and payments.
• Handle queries from secondees regarding payroll, deductions, and benefits.
• Serve as a point of contact for employee inquiries related to compensation and benefits.
• Manage and administer employee benefits programs, including health insurance, retirement plans, and wellness initiatives, as well as the benefits administration
• Communicate benefits information to employees and provide guidance on benefits-related queries.
• Secondment Administration & Compliance
• Manage recruitment activities related to Supervisor and Assistant Supervisor positions.
• Maintain updated records of all secondees, including contract details, tenure, and entitlements.
• Ensure compliance with employment laws, secondment terms, and relevant policies.
• Ensure that all secondment agreements are properly documented, tracked, and adhered to in line with company policies.
  
  
  

Employee Liaison & Support

• Act as the primary contact for secondees, addressing queries regarding terms, benefits, and any administrative matters.
• Coordinate onboarding, induction, and exit processes for secondees.
• Handle grievances, escalations, and any issues arising from secondment arrangements in collaboration with HR.
• Coordinate in employee engagement budget and activities as and when needed.
• To perform any other duties as assign by the immediate superior.
• Stakeholder Coordination
• Liaise with both the home and host organisations to ensure smooth execution of secondment agreements.
• Coordinate with legal and HR teams to manage contract renewals, amendments, and terminations.
• Support reporting requirements related to secondment arrangements for internal and external stakeholders.
  
  
  

Reporting & Documentation

• Maintain detailed reports on secondees including performance reviews, contract status, and financial aspects.
• Prepare reports and updates for management as required.
• Ensure proper filing and documentation of secondment-related correspondence.
• CLS Support
• Provide support to Cleansing Services (CLS) operations to enhance efficiency and productivity.
• Ensure compliance with Ministry of Health (MOH) requirements while optimising financial and operational performance.
• Assist in addressing business and operational needs related to stakeholder requirements.
  
  
  

Job Requirements

• Bachelor's Degree in Human Resources, Business Administration, or other relevant discipline.
• At least 1 to 3 years of experience in Healthcare industry.
• Able to interact with all level personnel.
• Independent and good in works in groups.
• Experienced with BIPO system is an added advantage.