HR Executive

PERSOL; Kulai; On-site; MYR 150,000 - 200,000; Full time

Job summary

A human resource consulting firm in Kulai, Malaysia is looking for a Human Resources Executive to manage recruitment, onboarding, payroll, and compliance with Malaysian labour laws. The ideal candidate should have a relevant degree and strong knowledge of HR practices. Responsibilities include maintaining employee records, handling payroll, and ensuring compliance with statutory requirements. This position offers a 6-month probation period with opportunities for permanent placement.

Benefits

Medical AIA insurance

Qualifications

• Experience in SME or project-based industries like design or construction.
• Familiar with HR statutory processes including e-CP22, CP22A, EPF, SOCSO, EIS, PCB.
• Experienced in recruitment and onboarding processes.

Responsibilities

• Manage end-to-end recruitment including advertising and interviews.
• Handle onboarding, employment contracts, and orientation.
• Maintain employee records, attendance, and leave tracking.

Skills

Knowledge of Malaysian labour laws

Proficiency in Microsoft Office

Good written and spoken English

Ability to handle confidential matters

Detail-oriented

Multitasking in a fast-paced environment

Education

Diploma or Degree in HR Management or Business Administration

Tools

HR systems

LHDN STAMPS portal

Job description

Status : 6 months’ probation period under PERSOL. Will be converted under permanent if ONLY fit for the role.
Location : Jalan Ekoperniagaan, Persiaran SAC Senai.
Company Background : Architecture Firm
Working Days : Monday - Friday
Working Hours : 9am - 6pm (1 hour lunch break)
Benefits : Medical AIA insurance

Responsibilities

1. Recruitment & Onboarding

Manage end-to-end recruitment: advertising, screening, interviews, and offer letters

Handle onboarding process: employment contracts, orientation, personal file creation

Maintain and update job descriptions and staffing records

2. HR Administration & Payroll Coordination

Maintain and update employee records, attendance, leave tracking, and claims

Administer staff benefits including insurance, medical claims, and training

Coordinate with accounts on monthly payroll input (e.g. OT, leave, claims, deductions)

3. Government Registrations & Statutory Reporting

Register new employees with EPF, SOCSO, EIS, and ensure timely monthly contributions

Submit e-CP22 (new hire) and CP22A (resignation) notifications to LHDN within the required timeframes

Ensure accurate PCB tax deductions and yearly Form E & EA preparation

Monitor and comply with all statutory updates and deadlines

4. Contract Stamping & Compliance

Responsible for stamping all signed employment contracts via LHDN STAMPS system within 30 days as per Stamp Act 1949

Ensure HR practices and policies comply with Employment Act 1955 and other relevant laws

Support management in disciplinary actions, staff grievances, and enforcement of company rules

5. Performance Management & Exit Handling

Manage probation reviews, confirmation letters, and performance documentation

Handle resignations, termination letters, and conduct exit interviews

Submit CP22A forms and final payroll documentation for exiting staff

6. HR System & Reporting

Use or manage HR tools (e.g. e-attendance, e-leave, claims systems)

Prepare HR reports and summaries for management as required

Organize staff engagement activities and internal communications

Qualifications

Diploma or Degree in HR Management, Business Administration, or related field

Preferably in SME or project-based industries (e.g. design, construction)

Strong knowledge of Malaysian labour laws and statutory requirements

Familiar with HR statutory processes including e-CP22, CP22A, EPF, SOCSO, EIS, PCB

Experienced in contract stamping using LHDN STAMPS portal

Proficient in Microsoft Office and preferably HR systems

Able to handle confidential matters with professionalism

Good written and spoken English; Malay and Chinese are a plus

Independent, detail-oriented, and able to multitask in a fast-paced environment

Unlock job insights

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Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Human Resources Executive? How many years' experience do you have in Human Resources (HR)? How many years of payroll experience do you have? How many years' experience do you have in employee relations? Which of the following languages are you fluent in?

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What can I earn as a Human Resources Executive