HR Cum Financial Assistant

XTS TECHNOLOGIES SDN BHD; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the technology sector is seeking a Human Resources and Finance professional responsible for managing recruitment, payroll processes, compliance with labor laws, and supporting management in various financial tasks. Ideal candidates will have a diploma or degree in HR, Accounting, or related fields with 3-5 years of relevant experience, as well as proficiency in English, Bahasa Malaysia, and Mandarin.

Benefits

Annual leave

EPF

SOCSO

Qualifications

• Minimum Diploma or Degree in relevant fields.
• At least 3-5 years of experience in HR and/or finance roles.
• Familiarity with Malaysian Labor Laws and HR best practices.

Responsibilities

• Preparing job descriptions, advertising vacancies, and managing employment processes.
• Assisting management with payroll and HR functions.
• Monitoring compliance with labor laws and regulations.

Skills

Language proficiency in English

Language proficiency in Bahasa Malaysia

Language proficiency in Mandarin

Knowledge of HR functions

Basic understanding of accounting principles

Education

Diploma or Degree in Human Resource Management

Diploma or Degree in Accounting

Diploma or Degree in Finance

Diploma or Degree in Business Administration

Tools

HRMS software

Accounting software

SQL

UBS

QuickBooks

Job description

Job Responsibilities

• Preparing job descriptions, advertising vacant positions, and managing the employment process
• Orienting new employees and training existing employees
• Assisting management with the recruitment process
• Assisting payroll: managing attendance, OT calculation, and all statutory submissions (e.g., EPF & SOCSO)
• Monitoring employee performance (KPI)
• Organizing and handling company events
• Supporting management in ISO compliance
• Ensuring accurate record-keeping of employee information (electronic and digital)
• Staying updated on labor laws and regulations
• Managing procurement requirements for new clients, including filling forms and providing SSM documents
• Liaising with auditors, tax agents, bankers, company secretary, and other professionals
• Monitoring staff claim forms for proper submission
• Ensuring timely payment of bills, statements, CP204, and loan repayments
• Processing monthly reimbursements for clients
• Reviewing participant transaction requests from Customer Service
• Ensuring payment requests are fulfilled and providing payment slips if needed
• Recording monthly credit card statements in accounts
• Monitoring flexi-loan balances and redraw amounts
• Overseeing loan procedures if applicable
• Managing foreign currency payments
• Liaising with the Company Secretary as needed
• Preparing bi-monthly SST submissions
• Preparing half-yearly Withholding Tax submissions
• Preparing tax estimations and revising CP204 if needed
• Preparing financial statements such as Event P&L, Profit & Loss, and Balance Sheet
• Maintaining organized document filing
• Checking financial records for updates
• Developing and implementing financial policies to improve efficiency
• Managing Finance Executives and prioritizing team tasks

Job Requirements

• Language proficiency in English, Bahasa Malaysia, and Mandarin
• Minimum Diploma or Degree in Human Resource Management, Accounting, Finance, Business Administration, or related fields
• At least 3-5 years of experience in HR and/or finance roles
• Knowledge of HR functions including recruitment, payroll, leave management, and statutory contributions (EPF, SOCSO, EIS)
• Familiarity with Malaysian Labor Laws and HR best practices
• Basic understanding of accounting principles and financial documentation
• Experience with HRMS or accounting software (e.g., SQL, UBS, QuickBooks, payroll systems)

Job Benefits

• Annual leave
• EPF
• SOCSO