HR cum Admin Manager

Techware; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

An established industry player is seeking a dedicated HR professional to manage payroll and HR functions in a dynamic environment. This role involves overseeing the full spectrum of HR responsibilities, including recruitment, policy implementation, and employee welfare management. The ideal candidate will have a strong background in HR practices, a knack for handling sensitive information, and the ability to work independently. If you are passionate about fostering a positive workplace culture and ensuring compliance with HR regulations, this opportunity is perfect for you. Join a forward-thinking organization that values your contributions and offers a supportive atmosphere for professional growth.

Qualifications

• 6+ years of HR experience with strong leadership capabilities.
• Proven skills in recruitment, payroll, and HR best practices.

Responsibilities

• Manage payroll processing and ensure compliance with statutory requirements.
• Oversee HR functions including staffing, performance monitoring, and employee welfare.

Skills

Human Resources Management

Payroll Administration

Recruitment

HR Policies Implementation

Bilingual in English and Mandarin

Education

Bachelor's Degree in Human Resources

Bachelor's Degree in Business Administration

Tools

Human Resource Information System (HRIS)

Job description

Job Location: Malaysia Kuala Lumpur Bukit Jalil
Job Types: Permanent, Full time, Onsite, 5 days
Business Sector: Group Business Support for Techware Group of Companies

Job Descriptions:

• Responsible for preparation and processing of monthly payroll for the assigned entities and ensure that all documentations are complying with internal standards, statutory requirements and its deadline.
• Responsible for full spectrum of HR and administrative functions, including staffing and performance monitoring, recruitments, and staff retention.
• Assist Management in developing and implementing HR policies and procedures.
• Handle end-to-end payroll administration, ensuring accurate processing, timely payouts, and compliance with statutory requirements (e.g., KWSP, PERKESO, HRDF, LHDN, foreign workers).
• Maintain and update employee profiles, attendance, leave, medical, claims, and training records.
• Prepare and manage administrative documents (letters, contracts, confirmations, promotions, resignations, etc.) and renewals (e.g., employment contracts, permits).
• Monitor the efficiency of monthly payroll and ensure all statutory contributions are timely remitted.
• Prepare all financial-related reconciliations.
• Draft letters and liaise with authorities/government departments when necessary.
• Manage employee claims, insurance matters, and staff welfare, including accommodation and facilities.
• Provide guidance and assistance to employees, as needed.
• Participate in employee counseling sessions, address disciplinary matters, and take appropriate action when required.
• Maintain a secure and organized filing system for confidential information.
• Take charge of office admin tasks including office maintenance, quotations, etc.
• Maintain a meticulous filing system for documentation and records.
• Routine and adhoc tasks assigned by superior/Management.
• Demonstrate strong recruitment skills, including sourcing, interviewing, and selecting candidates effectively for various roles.

Job Requirements:

• Bachelor's Degree in Human Resources, Business Administration, or a related field.
• Minimum 6 years working experience in HR functions or a similar role and ability to lead.
• Ability to implement Human Resource Information System, with knowledge of best practice HRIS and well-versed with the latest employment act.
• Good knowledge of HR best practices, payroll system, and applicable laws and regulations.
• Ability to handle sensitive and confidential information; possess a high level of enthusiasm, sense of urgency, and able to work independently.
• Able to work beyond normal working hours to meet the payroll deadline.
• Must be adaptable and flexible.
• Must maintain confidentiality of all HR-related matters.
• Must possess strong ethics and personal integrity.
• Proven experience in recruitment, including sourcing, interviewing, and selecting candidates.
• Own transport required.
• Essential to be bilingual in English and Mandarin (including reading and writing) as required for handling other Mandarin stakeholders.