HR Cum Admin Executive/Manager

Allstaff Malaysia; Bayan Lepas; On-site; MYR 48,000 - 72,000; Full time

Job summary

An established industry player is seeking a dynamic HR Manager to lead recruitment, employee engagement, and performance management. This role involves developing strategies for talent acquisition, fostering a positive workplace culture, and ensuring compliance with HR regulations. The ideal candidate will have strong leadership qualities and a proactive approach to managing HR functions. Join a forward-thinking organization that values its employees and promotes a collaborative work environment, where your contributions will significantly impact the organization's success and employee satisfaction.

Qualifications

• 5+ years in HR and administrative management roles, with leadership experience.
• Strong understanding of HR best practices and labor laws.

Responsibilities

• Lead recruitment processes and develop talent acquisition strategies.
• Manage employee relations and implement engagement programs.
• Oversee performance management and training initiatives.

Skills

HR best practices

Labor laws and regulations

Organizational skills

Time management

Multitasking abilities

Written communication

Verbal communication

MS Office Suite

HR management software

Problem-solving skills

Conflict resolution skills

Leadership qualities

Attention to detail

Education

Bachelor's degree in Human Resources

Bachelor's degree in Business Administration

Related field degree

Tools

HRIS

MS Office (Word, Excel, PowerPoint)

Job description

Education:
- Bachelor's degree in Human Resources, Business Administration, or a related field.

Requirements:

Experience:
- Minimum of 5 years in HR and administrative management roles, with at least 2 years in a leadership capacity.

Skills & Competencies:
- Strong understanding of HR best practices, labor laws, and regulations.
- Exceptional organizational, time management, and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and HR management software (e.g., HRIS).
- Ability to handle sensitive and confidential information with discretion.
- Strong problem-solving and conflict resolution skills.
- Leadership qualities and team-oriented mindset.
- Attention to detail and proactive approach to work.

Job Descriptions:

HR Responsibilities:
- Lead the end-to-end recruitment process for all positions, including defining job requirements, job postings, sourcing candidates, interviewing, and making hiring decisions.
- Work closely with department heads to understand staffing needs and ensure that recruitment targets are met in a timely manner.
- Develop strategies for talent acquisition, ensuring a diverse and qualified pool of candidates.
- Oversee the new employee onboarding process, ensuring all necessary documentation is completed, and new hires are effectively integrated into the company culture.
- Provide orientation to new employees on company policies, procedures, and expectations.

Employee Relations & Engagement:
- Foster a positive workplace culture by addressing employee concerns, resolving conflicts, and promoting open communication.
- Develop and implement employee engagement programs and initiatives to improve job satisfaction and retention.
- Conduct regular check-ins and surveys to measure employee satisfaction and engagement.

Performance Management:
- Manage the performance appraisal process, including setting goals, conducting evaluations, and providing feedback.
- Assist managers in addressing performance issues and identifying development opportunities for employees.
- Implement performance improvement plans when necessary.

Training & Development:
- Identify skill gaps within the organization and work with department heads to organize relevant training programs.
- Implement leadership development programs and career progression plans for employees.
- Ensure training programs are aligned with business goals and help enhance employee performance.

Compensation & Benefits Administration:
- Manage payroll processing, ensuring accuracy and compliance with tax laws.
- Administer employee benefits programs, including health insurance, retirement plans, and wellness initiatives.
- Conduct salary benchmarking to ensure competitiveness in the job market.

HR Compliance:
- Develop and update HR policies and procedures in line with legal requirements and best practices.
- Monitor changes in labor laws and regulations to ensure company compliance.
- Oversee the maintenance of employee records, ensuring confidentiality and adherence to data protection regulations.

Administration Responsibilities:
- Ensure the office is properly maintained and operational, overseeing office supplies, equipment, and facility management.
- Oversee office cleanliness and ensure the health and safety protocols are followed.
- Coordinate and manage office space usage, ensuring optimal work environment for all staff.
- Coordinate company events such as team-building activities, employee recognition events, and corporate meetings.
- Manage office celebrations, holiday parties, and other employee engagement initiatives.
- Provide administrative support to senior management, including calendar management, meeting coordination, and preparation of reports and presentations.

Budgeting & Cost Control:
- Manage the administrative budget, ensuring that expenditures are within budgetary limits and resources are used effectively.
- Regularly report on budget status and propose cost-saving measures where possible.

Travel & Accommodation:
- Oversee employee travel arrangements, ensuring cost-effective and efficient booking processes for business trips.

Records Management:
- Oversee the company's filing system, ensuring all physical and electronic documents are properly organized, easily accessible, and secure.
- Ensure compliance with legal document retention policies and data protection regulations.