HR cum Admin Executive

Job name: HR & Admin Executive

Department: Operation Department

Reports to: Operation Manager

Salary Range: MYR

Start Date Requirement: Anytime

Location: Tanjung Malim, Perak

Job Description

As an HR cum Admin Executive in the automotive gearbox OEM industry, you will be responsible for managing a range of human resources and administrative operations. This includes assisting with recruitment, employee relations, performance management, and handling administrative tasks to ensure smooth day-to-day operations. You will also ensure compliance with employment laws, maintain employee records, and provide support in organizing company activities and ensuring workplace safety and security.

Basic Qualifications

• Diploma or Degree in Human Resource Management, Business Administration, or a related field.
• 1-2 years of experience in HR and administrative operations, preferably in a manufacturing environment.

Key Responsibilities

Human Resources

• Assist with the recruitment process, including job postings, resume screening, interview scheduling, and onboarding new employees.
• Handle employee confirmations, terminations, and contracts for new hires and contract renewals.
• Collect and verify employee attendance, manage leave records, and maintain the employee database.
• Prepare labor contracts for new hires and manage probationary reviews and contract renewals.
• Maintain employee discipline, provide counseling, handle grievances, and ensure compliance with Malaysia labor laws.
• Compile and check employee expense claims and support the preparation of HR reports.
• Ensure HR practices meet the requirements of IATF16949 and ISO14001 standards.
• Identify training needs, organize training programs, and manage performance evaluations for individual and team objectives.

Administrative

• Responsible for the management and coordination of security related affairs of the company.
• Maintain and update all documentation required by ISO.
• Responsible for the management and coordination of housekeeping related affairs.
• Responsible for the guarantee and coordination of the company's collective activities.
• Responsible to carry out procurement tasks such as office supplies and equipment.
• To undertake all other ad-hoc tasks assigned by management from time to time.
• Assist in general administrative tasks such as data entry, filing, and document management.

Preferred Skills and Experience

• Knowledge of statutory employment laws related to human resources management.
• Proficiency in English, Mandarin, and Bahasa Malaysia (both spoken and written).
• Strong computer skills, particularly in Microsoft Office (Excel, Word, PowerPoint).
• Ability to work independently with minimal supervision and handle ad-hoc tasks efficiently.
• Excellent communication skills and a positive attitude towards teamwork.
• Strong organizational and multitasking abilities.
• Good understanding of HR processes, employee relations, and statutory regulations.
• Ability to manage administrative tasks, including procurement and document management.
• Previous experience in the automotive or manufacturing industry is an added advantage.