HR Assistant ( Mandarin Speaker )

U.C.I. Education Sdn Bhd; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading educational company in Malaysia is seeking a Human Resource Assistant to support various HR functions including staff movement transactions, payroll report preparation, and compliance with Malaysian labor laws. The ideal candidate holds a Diploma in Human Resource Management and has 1–2 years of HR experience, demonstrating strong organizational skills, attention to detail, and proficiency in Microsoft Office. Benefits include annual leave, medical insurance, and training opportunities.

Benefits

Annual Leave

Medical and Hospitalisation Leave

EPF / SOCSO / PCB

Training Provided

5 Working Days

Medical Insurance

Qualifications

• Minimum 1–2 years of HR support or administrative experience.
• Familiar with Malaysian Employment Act and labor practices.
• Ability to handle sensitive HR information confidentially.

Responsibilities

• Prepare staff movement letters for various HR processes.
• Assist in preparing organization charts and payroll reports.
• Provide general HR support including onboarding and offboarding.

Skills

Interpersonal skills

Communication skills

Detail-oriented

Organized

Proactive attitude

Education

Diploma in Human Resource Management or related field

Tools

Microsoft Office (Excel and Word)

Job description

Responsibilities

1. Assist in preparing staff movement letters inclusive of contract renewal, confirmation, transfer, resignation, change of reporting, extension of probation, promotion, upgrading, salary increment, redesignation, etc.
2. Assist in preparing organization chart.
3. Ensure the City Management Systems (CMS) is updated from time to time for all staff movement transactions.
4. Assist in preparing monthly payroll report for staff movement transaction inclusive of staff resigned, contract renewal, contract end, staff confirmation, staff conversion, salary adjustment, salary increment, and allowance.
5. Deal with employee requested regrading Human Resource issues, rules and regulations.
6. Provide general HR support, onboarding and offboarding processes.
7. Perform any other ad-hoc task assigned from time to time. Assist with staff insurance, teaching permit applications and other HR compliance matters.

Qualifications

• Minimum holding a Diploma in Human Resource Management, Business Administration, or related field.
• 1–2 years of working experience in HR support or administrative role preferred.
• Basic understanding of HR functions such as recruitment, onboarding, leave administration, and employee documentation.
• Familiar with Malaysian Employment Act and labor practices.
• Proficient in Microsoft Office (especially Excel and Word).
• Good interpersonal and communication skills.
• Able to maintain confidentiality and handle sensitive HR information.
• Detail‑oriented, organized, and able to multitask in a fast‑paced environment.
• Team player with a proactive attitude.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF / SOCSO / PCB
• Training Provided
• 5 Working Days
• Medical Insurance