HR Assistant Manager

the Hive; Kuala Lumpur; On-site; MYR 35,000 - 60,000; Full time

Job summary

A leading flexible workspace brand is seeking an HR Assistant Manager to enhance workplace experience and support team engagement across multiple markets. This role focuses on critical HR functions, including payroll management, recruitment, and team development activities. The ideal candidate will thrive in a fast-paced environment and has a collaborative spirit, ready to contribute to a dynamic team and community.

Benefits

Competitive salary

Education allowance for training

Dynamic working environment with diverse team

Extra day of leave for birthdays

Annual volunteer day

Flexible vacation days

Qualifications

• One or more years of experience in payroll and recruitment.
• Basic knowledge of Employment Law for the relevant countries.

Responsibilities

• Manage payroll processes for Malaysia, the Philippines, and Singapore.
• Oversee the recruitment process from posting ads to onboarding.

Skills

Communication

Organizational skills

Multitasking

Problem-solving

Education

University Degree

Tools

Excel

Job description

HR ASSISTANT MANAGER - PEOPLE TEAM

The Flexi Group is a collection of beautifully designed flexible workspace brands with spaces across Asia Pacific and Australia. Our brands include The Hive, Common Ground and The Cluster, each bringing our community a unique member experience. We build, nurture and expand a community of professionals, serving as a hub for connection and collaboration for businesses.

Our mission is to inspire meaningful connections by building a second home where members become friends, and ideas become a reality.

We’re looking for people who want to make a meaningful impact on people’s workplace experience and someone who thrives in a collaborative setting. Take the next step in your career, join The Flexi Group’s dynamic team and become a part of the community.

A DAY IN THE LIFE OF

We are seeking a highly motivated and people-oriented individual to join the team as an HR Assistant Manager. This role is critical within the business to ensure that our team members feel supported, engaged and connected within the community at The Flexi Group.
You will be working across different markets and various functions of human resources, with a key focus on payroll, recruitment, team files, compliance, and opportunities to be involved with corporate social responsibility, team engagement activities and to help develop those around you with training and coaching.
As a culture carrier and ambassador for our brand and people, we are looking for someone with a strong work ethic, highly organised and career focussed to grow and take the opportunities presented to them that will occur with our growing organisation.

PAYROLL

• Responsible for the preparation and processing of payroll accurately for Malaysia, The Philippines and Singapore, following the payroll deadline.
• Responsible for the accurate calculation and processing of all deductions, bonuses and commissions based on information provided by managers in the team.
• Responsible for processing tax according to the relevant market.

RECRUITMENT, SELECTION AND ONBOARDING

• Manage the recruitment process from recruitment need to onboarding the candidate through clear communication to the candidate, higring manager, Head of People and those involved with the recruitment process.
• Work closely with hiring managers in your market to ensure that you understand and act accordingly to their hiring needs.
• Post job advertisements on relevant platforms.
• Screen and source candidates, assist with cultural fit first-round interviews and coordinate and schedule interviews with hiring managers.
• Oversee candidates' recruitment journey, ensuring they are communicated with at a high level and always representing The Flexi Group’s core values from the start to the end of their recruitment journey.
• Oversee the onboarding process, complete relevant paperwork, and deliver a positive, supportive, and exciting experience.

TRAINING AND DEVELOPMENT

• Assist with assigning and communicating training programmes to team members.
• Be part of discussions around the training needs and bring ideas to the table around training and development.
• Identify training gaps with individuals and support by starting discussions between the management teams and Head of People.

TEAM ENGAGEMENT

• Take responsibility to develop ideas and organise Flexi Group activities and work events to engage the team and boost morale in your market.
• Engage in country meetings to ensure you have a finger on the pulse of the team and business.
• Build relationships with team members to identify areas for improvement and address any issues that may impact the team, assist with communication difficulties, monitor the team's work-life balance, bring attention to the management team when recognition or specific conversations are required etc.

HR ADMINISTRATION

• Oversee the process of promotions, demotions, resignations, terminations and exit interviews alongside direct managers and the People team.
• Help update the Team Handbook with policies and procedures as and when required.
• Roll out company updates engagingly and provide an outlet for questions.
• Stay up to date with employment law in the countries you are supporting.
• Assist with day-to-day operations and duties of the People team.
• Oversee and be the point of contact for health insurance and ensure that renewal is completed on time with the support of the People team.
• Accurately manage and maintain team records and files.
• Process documentation and prepare reports when required.
• Support with employee queries and requests.
• Support managers with team grievances and ensure compliance with HR policies and procedures with the support of the People team.

EXPERIENCE AND REQUIREMENTS

• One or more years of experience in a similar role in payroll and recruitment
• Basic knowledge of Employment Law for Malaysia, the Philippines and Singapore
• Personable with strong verbal and written communication; good listener and ability to build relationships
• Exceptionally organised with the ability to multitask
• Thrives under pressure and solution-oriented
• University Degree is an advantage
• Proficient in basic computer skills and knowledge of Excel
• Accountable and enjoys fast-paced working environments
• Prior experience in coworking, real estate, or startup business would be an advantage.
• Fluent in English, Chinese and Malay is a plus

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

We are committed to creating an inclusive, respectful environment that embraces individuality and talents. All appointments and promotions are made on the basis of performance and ability. We are committed to the continued development of our teams' personal skills and business acumen. All team members will be treated fairly and unbiasedly and given every encouragement to reach their potential.

WHAT WE OFFER

• Competitive salary reflective of your growth
• Variety of discounts across our growing industry partners
• A comprehensive training academy to support your growth and longevity with us
• Education allowance to support external training
• A fun, dynamic working environment, working with a diverse, world-class team
• Regular team and community events based on our four event pillars; Business, Community-building, Entertainment and Wellness
• An extra day of leave to celebrate your birthday
• An annual dedicated day to volunteer at a charity of your choice
• Two days Flexcation a year, used to extend your time away by working in any of The Flexi Group locations