HR Assistant (Bukit Mertajam)

Savelite Engineering; Seberang Perai; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading engineering firm in Malaysia is seeking a skilled HR professional to manage HR functions and general office administration. The ideal candidate should possess a relevant qualification and 1 to 2 years of experience, with strong organizational and interpersonal skills. Proficiency in Microsoft Word and Excel, along with fluency in English and Malay, is essential. This role supports various HR operations including recruitment, employee records management, and onboarding.

Qualifications

• 1 to 2 years of relevant work experience preferred.
• Ability to work independently and as part of a team.

Responsibilities

• Manage HR functions including recruitment and employee appraisals.
• Collaborate with department heads to resolve HR operational issues.
• Oversee general office administration tasks, including equipment management.

Skills

Organizational skills

Interpersonal abilities

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Fluency in English

Fluency in Malay

Education

Certificate, Diploma or Degree in Human Resources

Job description

• Manage HR functions, including recruitment, employee appraisals, and maintaining up-to-date employee records and personal information.
• Collaborate with department heads to address day-to-day HR operational issues and provide solutions.
• Oversee general office administration tasks, including equipment management, insurance, licensing, company vehicle administration, and coordinating hotel and flight bookings.
• Handle tasks related to foreign workers, including FOMEMA, renewal of work permits, tracking attendance and calculating overtime.
• Maintain and manage employee leave applications and attendance records.
• Assist in the preparation of onboarding materials for new hires, including generating employee IDs and activating attendance systems and troubleshooting any related issues.
• Administer the company’s attendance tracking system to ensure accuracy and compliance.
• Handle ad-hoc tasks assigned by management as required.

Requirements

• A recognized Certificate, Diploma or Degree in Human Resources or a related field.
• Preferably 1 to 2 years of relevant work experience.
• Strong organizational skills, resourcefulness, and excellent interpersonal abilities.
• Proficiency in Microsoft Word and Excel; computer literacy is essential.
• Strong command of English and Malay, both written and spoken, with the ability to communicate effectively across all levels of the organization.
• Ability to work independently and collaboratively as part of a team.