HR Assistant (6 Months Contract)

Manulife; Kuala Lumpur; Hybrid; MYR 20,000 - 100,000; Full time

Job summary

A leading financial services company is looking for a detail-oriented individual to assist with organizing and digitizing employee records. The ideal candidate will have a degree in Business Administration, ability to handle sensitive information with discretion, and proficiency in MS Office. Fresh graduates are encouraged to apply for this dynamic role in a hybrid working environment.

Qualifications

• Fresh graduates with experience preparing paper documents for scanning.
• Strong sense of compliance and detail-oriented.
• Ability to manage sensitive information with professionalism.

Responsibilities

• Organize, label, and categorize employee documents.
• Scan and digitize physical documents.
• Maintain confidentiality and support the HR team.

Skills

Compliance

Interpersonal Skills

Education

Degree in Business Administration or related field

Tools

MS Office

Scanners

Job description

The Opportunity

Are you looking for a supportive, collaborative workplace with great teams and inspiring leaders? You’ve come to the right place. We’re looking for ambitious people who share our values and want to make every day better for people around the world. If this sounds like you, and the career below sounds exciting, we’d like to hear from you.

Position Responsibilities:

• Organize, label, and categorize employee p-file documents.

• Scan and digitize physical documents to create electronic records.

• Ensure all scanned documents are accurately named and stored in the designated digital filing system.

• Maintain confidentiality and handle sensitive information with discretion.

• Perform other administrative tasks as needed to support the HR team.

Required Qualifications:

• Degree in Business Administration, or a related field.

• Fresh graduates with experience preparing paper documents for scanning and scanning paper documents.

• Strong sense of compliance and willingness to adhere to rules and regulations

• Proficient in MS Office (Word, Excel, PowerPoint).

• Scanners

• Strong interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

• Follow written procedures to prepare documents for scanning and scan documents.

• Ensure procedures are followed and paper remains well organized.

• Follow company policies and procedures.

Preferred Qualifications:

• Exceptional organizational skills and attention to detail.

• Ability to work independently and as part of a team.

When you join our team:

• We’ll empower you to learn and grow the career you want.

• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.

• As part of our global team, we’ll support you in shaping the future you want to see.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html .

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [e-mail] .

Working Arrangement

Hybrid