HR Assistant 2

BD; Kulim; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in healthcare is seeking an HR Engagement Coordinator in Kulim, Malaysia. The role encompasses facilitating associate engagement initiatives, supporting HR functions, and overseeing cafeteria administration. Candidates should possess strong organizational and communication skills to enhance workplace engagement and compliance. This opportunity is ideal for those committed to fostering a positive work environment.

Qualifications

• Experience in documentation and human resources (HR) required.
• Knowledge of employee grievances and office administration is an advantage.

Responsibilities

• Facilitate various engagement activities for associates.
• Coordinator for transportation and cafeteria operations.
• Assist in domestic inquiries and handle HR reporting.

Job description

Job Description Summary

We are seeking a dedicated individual to support the Engagement function at BD Kulim. This role involves facilitating various associates' engagement activities and initiatives and handling administrative tasks.

Job Description

Engagement Activities:

• Facilitate associates' engagement activities such as Quarterly STAR awards, ARG, associates' welfare, Festive Celebration, back-to-school programs, annual dinners, family days, birthday celebrations, and other related activities.
• Serve as the contact point for distributing birthday gifts, hampers, and other related gifts as necessary.
  
  

Transportation Coordination

• Coordinate with the transport contractor to ensure safe and comfortable transport services for all eligible associates, including contract renewals, periodical audits, documentation, billing, etc.
  
  

HR Department Support

• Act as JDE’s contact point for the HR Department in handling purchasing, ordering, receiving, and payment requisitions.
  
  

Joint Consultative Committee (JCC)

• Coordinate and administer JCC activities, including yearly elections, meetings, appreciation lunches/dinners, etc.
  
  

ID Badge Management

• Prepare ID badges for new hires and replacements for missing/damaged badges for existing associates.
• Update the list of new badges for the facility department for door access requests.
  
  

HR Business Partner (HRBP) For Cell 3

• Attend daily Genba, conduct monthly speak-up sessions, and address any disciplinary, complaints, and grievances procedures.
  
  

Domestic Inquiries

• Assist in conducting domestic inquiries, including the investigation process on issues relating to dismissal, disciplinary actions, and misconduct.
  
  

Cafeteria Administration

• Oversee the cafeteria’s administration and daily operations, including contract agreements, claims, billing, facilities, and equipment.
• Lead the cafeteria committee in daily monitoring, handling complaints, weekly meetings, audits, and other initiatives to improve cafeteria services.
  
  

Reporting

• Prepare HR reports such as dashboards, newsletters, transportation costs, disciplinary tracking, warning letter tracking, insurance, etc.
  
  

Special Assignments

• Liaise with relevant government authorities and handle other industrial relations matters in compliance with the Employment Act and related employment legislation.
• Undertake special assignments and ad-hoc duties as necessary.
  
  

Required Skills

Documentations, Human Resources (HR)

Optional Skills

Employee Grievances, Office Administration

Primary Work Location

MYS Kedah - Bard Kulim (Malaysia)

Additional Locations

Work Shift

MY3 Normal 8a-4.45p Group 26 (Malaysia)