HR Administration Support

Corporate Protection Australia Shared Services Pty Ltd; Kuala Lumpur; Remote; MYR 100,000 - 150,000; Part time

Job summary

A leading corporate protection company seeks an HR Administration Support Officer to provide administrative support across various HR functions. This role offers a great opportunity for development in a professional environment with flexible working arrangements. Ideal candidates should have administrative experience, strong attention to detail, and proficiency in Microsoft Office Suite. Join us to grow your HR career while balancing other commitments.

Benefits

Supportive team culture

On-the-job training

Flexible working arrangements

Qualifications

• Previous administrative experience, ideally within HR or a corporate environment.
• Ability to manage competing deadlines effectively.
• Capability to handle confidential information with discretion.

Responsibilities

• Assist with tracking and maintaining employee qualifications.
• Ensure compliance documentation is filed accurately.
• Support recruitment activities including drafting job ads.

Skills

Attention to detail

Organizational skills

Microsoft Office Suite proficiency

Collaboration

Job description

Overview

Company Overview: Corporate Protection is a trusted leader in emergency response, health, and asset protection services across critical Australian and overseas industries including oil & gas, energy, mining, maritime, aviation, and infrastructure. We are driven by a commitment to clinical excellence, operational safety, and client-focused solutions. Our head office is based in Brisbane and you would work remotely as a contractor to HR.

Role Overview

Join a supportive team and grow your career in HR. We are seeking a detail-oriented and motivated HR Administration Support Officer to join our team as a contractor. Reporting to the Senior HR Business Partner, this role will provide day-to-day administrative support across a broad range of HR functions. This is a fantastic opportunity for someone looking to develop their HR skills in a professional and supportive environment while balancing work with other commitments.

Key Responsibilities

• Assist with tracking and maintaining employee qualifications and training records
• Ensure compliance documentation is filed accurately and kept current
• Generate and share reports to Ops Management and Support team
• Compile reports to monitor and manage expired qualifications
• Support recruitment activities including drafting and posting job ads, scheduling interviews, and coordinating reference/qualification checks
• Prepare and issue employment contracts and other employment-related documents under guidance
• Maintain and update employee personnel files (both electronic and hard copy)
• Manage the Recruitment and HR inboxes, responding to queries or escalating where needed
• Assist with HR reporting, letters, and general correspondence
• Contribute to HR process improvements and undertake other HR-related duties as directed

About You

• Previous administrative experience, ideally within HR or a corporate environment
• Strong attention to detail and organizational skills
• Ability to manage competing deadlines
• Ability to handle confidential information with discretion
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• A proactive and collaborative team player

What We Offer

• Supportive team culture with on-the-job training
• Opportunity to gain hands-on HR experience and grow your career
• Flexible working arrangements to support work-life balance

Application Process

Please submit your resume and cover letter detailing your relevant experience and any qualifications via Seek by pressing “apply now”.

Corporate Protection acknowledges the Australian Aboriginal and Torres Strait Islander peoples of Australia. We acknowledge the traditional custodians of the lands on which our company is located and where we conduct our business. We pay our respects to ancestors and Elders, past and present. Aboriginal and Torres Strait Islander people are encouraged to apply.

We are a veteran-friendly employer and proudly support veteran employment by offering opportunities for growth, development, and a work environment that values the dedication and expertise gained through service. We actively encourage applications from veterans and are committed to fostering a supportive environment that recognizes and leverages the unique strengths and skills veterans bring to the workforce.

Corporate Protection is a dynamic and specialist protection organisation providing premium corporate (human and asset) protection services to the mining, oil & gas, maritime and critical infrastructure industries.