HR & Administration Specialist

Persolkelly; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Asia Pacific seeks an Administration Specialist to support HR processes including onboarding, performance management, and communication with business partners. The ideal candidate will have a relevant degree, excellent interpersonal skills, and a proactive approach to problem-solving. This role is essential for ensuring efficient operations within the business support services, allowing for streamlined processes and effective HR solutions.

Qualifications

• Fresh graduates with good CGPA are welcome to apply.
• Ability to handle highly confidential data.
• Ability to work independently under minimal supervision.

Responsibilities

• Coordinate onboarding processes and manage activities for new hires and contractors.
• Serve as system expert for HR processes and support BHR in execution.
• Respond to employee inquiries and requests professionally and promptly.

Skills

Communication

Relationship Building

Problem Solving

Confidentiality

Time Management

Education

Bachelor’s degree in human resources/Psychology/Business Administration

Tools

Microsoft Office

Workday

Job description

Salary: RM3000 - RM3500
Location: PJ, Malaysia
Working day & hour: Monday – Friday (8.00am to 5.30pm)
Contract duration: 12 months contract under Persolkelly (extendable contract)

Duties:

Partner with BHR in preparation for all performance management activities, including talent reviews, year-end calibration activities, and goal setting. This position will enable the BHR team to deliver business solutions faster by standardizing communications, ensuring timelines are met in the most agile and efficient manner, reviewing data for accuracy, identifying trends and common insights to help drive practical business outcomes.

Serve as super user or system expert for those systems used by BHR for HR processes in order to assist and support BHR in the execution of these activities and to answer and assist business partners. This includes Workday, Employee Survey, and talent management tools.

Coordinate work to deliver effective and timely solutions for business partners. Proactively communicates and addresses questions posed by business to ensure understanding of HR processes and initiatives.

Manage on-boarding processes and activities for new hires, contractors, and interns.

Support interview arrangement and general offer letter.

Interfaces with vendors and processes payment (HR).

Responds to employees’ inquiries and requests with timely, accurate, and professional responses while continually prioritizing among static (email, correspondence, calls)

Running reports.

General office administration includes maintaining office inventory and supplies, managing all liabilities licenses, office maintenance and etc.

Other assigned tasks/projects/events from time to time

Requirements:

Bachelor’s degree in human resources/Psychology/Business Administration or related field.

Fresh graduates with the above degree and good CGPA are welcome to apply.

Computer literate and knowledge in Microsoft Office: PowerPoint, Word, Excel, Canva.

Build strong relationships with peers and business partners.

Raises the bar and is never satisfied with the status quo. Seeks process improvement opportunities.

Learns fast, grasps the ‘essence’ and can change the course quickly where indicated. Creates a learning environment, open to suggestions and experimentation for improvement.

Ability to handle highly confidential data.

Ability to work independently under minimal supervision.

Ability to communicate clearly and persuasively, through verbal and written communication.

Ability to deal with time constraints and effectively manage deadlines.

Ability to interact effectively with individuals at all levels of the organization.

Knowledge of HR reputation and laws – EA. Knowledge in ER/IR is a plus.

Proactively brings forward solutions to address business requirement

Kindly send your updated resume and put subject as "Application for (Job Position Title)". Interested candidates may submit the application [e-mail]

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Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years of payroll experience do you have? How many years' experience do you have in Human Resources (HR)?

Human Resources & Recruitment 101-1,000 employees

PERSOLKELLY is one of the largest recruitment companies in Asia Pacific providing comprehensive end-to-end workforce solutions to clients. Headquartered in Singapore, the company was established in 2016 and is a joint venture between Kelly Services, Inc. and affiliates of PERSOL HOLDINGS Co. Ltd. Today, PERSOLKELLY operates more than 45 offices across 13 markets including Australia, China, Hong Kong, India, Indonesia, Korea, Malaysia, New Zealand, Philippines, Singapore, Taiwan, Thailand, and Vietnam. For more information, please visit www.persolkelly.com

PERSOLKELLY is one of the largest recruitment companies in Asia Pacific providing comprehensive end-to-end workforce solutions to clients. Headquartered in Singapore, the company was established in 2016 and is a joint venture between Kelly Services, Inc. and affiliates of PERSOL HOLDINGS Co. Ltd. Today, PERSOLKELLY operates more than 45 offices across 13 markets including Australia, China, Hong Kong, India, Indonesia, Korea, Malaysia, New Zealand, Philippines, Singapore, Taiwan, Thailand, and Vietnam. For more information, please visit www.persolkelly.com

What can I earn as an Administration Specialist