HR Admin (Mandarin Speaker -Immediate)

AGENSI PEKERJAAN EMBUN KARISMA SDN BHD; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking a Human Resources (HR) Administrator to support daily HR operations. This role involves managing employee records, assisting with recruitment processes, and ensuring compliance with employment regulations. The ideal candidate should have a Diploma or Degree in HR or related fields and possess strong communication and organizational skills.

Qualifications

• Diploma or Degree in Human Resources or related field.
• Ability to communicate in Chinese is an advantage.
• Proven experience in HR administrative role is beneficial.

Responsibilities

• Support day-to-day operations of HR department.
• Assist in recruitment, onboarding, payroll support, and employee relations.
• Maintain and update employee records and HR documentation.

Skills

Organizational skills

Communication skills

Attention to detail

Interpersonal skills

Problem-solving

Education

Diploma or Degree in Human Resources

Business Administration

Tools

MS Office

HR software

Job description

Last Updated on 30 Jun '25
Expiring on 30 Jul '25

Job Title: Human Resources (HR) Administrator

Location: [TAMPOI]

Department: Human Resources

Reports to: HR Manager / Head of HR

Basic Salary: 3000 (Incentive based on performance)

Job Summary:

Responsible for supporting the day-to-day operations of the Human Resources department. This role ensures accurate HR record-keeping, manages employee documentation, coordinates HR processes, and assists with recruitment, onboarding, payroll support, and employee relations. The HR Admin acts as a key point of contact for HR-related queries and ensures compliance with relevant regulations and internal policies.

Key Responsibilities:

• Maintain and update employee records, databases, and HR documentation (contracts, policies, etc.).
• Assist in the recruitment process, including posting job advertisements, screening resumes, and scheduling interviews.
• Coordinate onboarding and offboarding processes, including new hire orientation and exit interviews.
• Support the payroll process by collecting and verifying attendance, leave, and overtime records.
• Track employee leave records (annual, medical, emergency, etc.) and ensure accuracy.
• Prepare HR reports, such as headcount, turnover, and attendance reports.
• Handle employee inquiries regarding HR policies, benefits, and procedures.
• Assist with organizing employee engagement activities and training programs.
• Maintain confidentiality and ensure secure handling of sensitive employee data.
• Ensure HR processes comply with labor laws and company regulations.

Requirements:

• Diploma or Degree in Human Resources, Business Administration, or a related field.
• Chinese speaking is an advantage.
• Proven work experience in an HR administrative role is an advantage.
• Strong organizational and time management skills.
• High attention to detail and accuracy.
• Proficiency in MS Office (Excel, Word, Outlook); experience with HR software is a plus.
• Good interpersonal and communication skills.
• Ability to handle sensitive information with discretion.
• Male or female.
• Got own transportation to work.
• Fresh graduate can also apply.

Preferred Qualities:

• Knowledge of employment laws and HR best practices.
• Proactive and able to work independently with minimal supervision.
• Strong problem-solving abilities and a service-oriented mindset.
• Good in team work, management, leadership, adaptability & punctuation.
• WhatsApp: click for view number (Send Resume with Job title)

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