HR & Admin Manager (Fluent in Chinese)

Ray Tech (Malaysia) Sdn Bhd; Gelang Patah; On-site; MYR 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a dedicated HR & Administration Manager to oversee the full recruitment cycle and employee lifecycle management. This role involves ensuring compliance with Malaysian labour laws, managing payroll functions, and promoting a positive work culture. The ideal candidate will have a strong background in HR management, excellent interpersonal skills, and the ability to lead a team effectively. Join a forward-thinking company that values employee engagement and development, and make a significant impact on organizational success while enjoying a supportive work environment.

Qualifications

• 5+ years of HR experience, including supervisory roles.
• Strong knowledge of labour laws and HR best practices.

Responsibilities

• Oversee full recruitment cycle and employee lifecycle management.
• Manage payroll functions and ensure compliance with legal requirements.

Skills

Human Resources Management

Employee Relations

Labour Laws Knowledge

Leadership Skills

Communication Skills

Problem-Solving Skills

Education

Bachelor's Degree in Human Resources

Certification in Human Resources

Tools

HR Software

MS Office

Job description

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Implement and oversee the full recruitment cycle, including job postings, candidate sourcing, pre-screening, and interview coordination.

Monitor and assist newly hired employees with probation reviews and evaluations.

Employee Lifecycle Management

Manage employee confirmation, termination, and contract renewals.

Handle disciplinary matters, staff counseling, grievance management, and employee relations in compliance with Malaysian Labour Law.

Employee Relations:

Support managers and act as a primary point of contact for employee inquiries and resolve workplace issues in a timely and effective manner.

Promote a positive work culture and employee engagement initiatives.

Leadership

Supervise and lead the HR/Admin team

Manage employee relations, conflict resolution & disciplinary actions

Payroll & Attendance Management

Oversee payroll functions, including attendance tracking, leave management, and payroll processing for office and production staff.

Ensure accurate processing of allowances, overtime claims, and statutory contributions for staff.

Manage EP application-related matters such as liaising with agents and working on EP applications, EP renewals, and familiarity with XpatNova system.

Liaise with relevant regulatory bodies to ensure compliance with legal requirements.

Training & Development

Identify training needs and coordinate employee learning and development programs.

Administer training programs, workshops, and HRDC-claimable training courses.

Monitor training effectiveness and maintain accurate training records.

Compliance & Governance

Ensure company adherence to employment laws, immigration regulations, and internal policies.

Track regulatory changes and implement necessary policy or process updates.

HR Administration & Reporting

Maintain and update employee records, including personal information and HR documentation.

Prepare HR-related reports with accuracy and timeliness and submit to HQ-China.

Assist in internal and external audits related to HR functions.

Office Administration

Oversee office operations, including utility payments and procurement of office supplies.

Support ad-hoc HR and administrative tasks as required.

Support internal and external audits.

Oversee admin functions: office supplies, asset management, license renewals, insurance claims, etc.

Undertake any ad-hoc tasks/projects pertaining to HR and administrative duties as required.

Support management of and relationships with external service providers and suppliers.

Support contract negotiations and monitor service levels to ensure value for money.

Document Management:

Ensure all employee records and administrative documents are accurate, up-to-date, and properly maintained.

Implement systems to streamline document storage and retrieval.

Support and manage external IT vendors and coordinate staff and management as necessary

ISO Systems Compliance

Support the ISO team to ensure compliance with ISO 45000 health, safety, and environmental regulations.

Assist in organizing safety training and ensure appropriate measures are in place to protect employees.

Budget and Cost Control:

Manage the HR and administration budget, ensuring costs are controlled and within the allocated amount.

What We’re Looking For

Bachelor’s degree in Human Resources, Business Administration, or a related field. Certification in Human Resources is a plus.

Minimum 5 years of experience in HR and administrative management roles, with 2-3 years in a supervisory/managerial level, ideally within the manufacturing industry.

Proficiency in Bahasa Malaysia, English, and Mandarin (liaising with China stakeholders).

Strong knowledge of labour laws, HR best practices, and administrative functions.

Excellent interpersonal, communication, and leadership skills.

Proven ability to manage multiple tasks and meet deadlines.

Proficiency in HR software, MS Office, and administrative tools.

Personal Attributes:

High degree of professionalism and confidentiality.

Strong problem-solving skills and attention to detail.

Ability to work effectively and communicate with people at all organizational levels.

Proactive and self-motivated with a passion for people and process improvement.

Full-time position based in Johor Bahru. Occasional travel may be required.

This job description outlines the core duties and responsibilities of the HR & Administration Manager and may evolve over time to meet organizational needs.
Salary will be commensurate with working experience and qualifications.