HR & Admin Manager

ExecSearch; Seremban; On-site; MYR 48,000 - 72,000; Full time

Job summary

An established industry player is seeking an HR & Admin Manager to support its growth in Malaysia. This pivotal role involves managing HR functions and administrative operations, ensuring compliance with local regulations, and streamlining processes for both local and expatriate staff. The ideal candidate will bring at least 5 years of HR experience, particularly within the Chinese manufacturing sector, and be fluent in English, Bahasa Malaysia, and Mandarin. Join a dynamic environment that values cultural sensitivity and promotes a positive workplace culture while contributing to the success of a growing manufacturing operation.

Benefits

5 days work week (9am to 6pm)

Health Insurance

Performance bonus

Allowance

Annual Leave

Hostel with gym and library

Qualifications

• 5+ years of HR experience, preferably in Chinese manufacturing.
• Fluency in English, Bahasa Malaysia, and Mandarin is essential.

Responsibilities

• Oversee HR processes including recruitment, onboarding, and employee relations.
• Ensure compliance with Malaysian labor laws and manage payroll processes.

Skills

Fluent in English

Fluent in Bahasa Malaysia

Fluent in Mandarin

Interpersonal Skills

Organizational Skills

Problem-Solving Abilities

Education

Bachelor’s degree in Human Resources

Bachelor’s degree in Business Administration

Tools

MS Office Suite

HR software systems

Job description

HR & Admin Manager - Bandar Springhill, Seremban

This role will support the company’s growth and development by managing HR functions and administrative operations, with a focus on streamlining processes, ensuring compliance, and supporting both local and expatriate staff. The ideal candidate has prior experience working with Chinese manufacturing companies, is fluent in English, Bahasa Malaysia and Mandarin, and is well-versed in expatriate procedures and regulations in Malaysia.

Key Responsibilities:

• Oversee end-to-end HR processes, including recruitment, onboarding, employee relations, performance management, and training and development.
• Develop and implement HR policies and procedures that align with local regulations and company goals.
• Ensure compliance with Malaysian labor laws and regulations and coordinate with legal advisors as needed.
• Manage payroll processes, employee benefits, and compensation structures.
• Handle all aspects of expatriate management, including work permits, visa applications, renewals, and related legal documentation.
• Act as the main point of contact for expatriate staff, assisting with relocation, cultural adaptation, and administrative needs.
• Coordinate with relevant government agencies to ensure compliance with expatriate procedures and policies in Malaysia.
• Supervise and support daily office operations, ensuring efficiency in administrative processes.
• Manage office facilities, supplier contracts, procurement, and any third-party service providers.
• Develop and monitor budgets for HR and administrative expenses, seeking opportunities for cost efficiency.
• Foster a positive work environment and promote open communication channels.
• Organize and manage employee engagement activities, wellness programs, and company events.
• Mediate and resolve workplace conflicts, ensuring a fair and harmonious workplace culture.

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of 5 years of HR and administrative experience, with a background in Chinese manufacturing companies preferred.
• Proficiency in English, Bahasa Malaysia, and Mandarin is required. (Spoken & Written)
• Familiarity with Malaysian labor laws, employment regulations, and HR software systems.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint) and other administrative software.
• Strong interpersonal and communication skills.
• Excellent organizational and problem-solving abilities.
• Cultural awareness and sensitivity, particularly in managing a diverse workforce.

Benefits:

• 5 days work week (9am to 6pm)
• Health Insurance
• Performance bonus
• Allowance
• Annual Leave
• Hostel with gym, library and etc.

Company Background:

A renowned China-based investor, is expanding operations to Malaysia with the establishment of its manufacturing plant at Bandar Springhill Industrial Park, Negeri Sembilan.