HR & Admin Manager

Techware; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking an HR Executive to oversee full HR functions, including payroll processing, recruitment, and employee welfare. The ideal candidate will have a Bachelor's Degree in HR or Business Administration, with a minimum of 6 years experience in HR roles. Bilingual capabilities in English and Mandarin are essential for effective communication with diverse stakeholders. This position offers a dynamic work environment where strong leadership and confidentiality are prioritized.

Qualifications

• Minimum 6 years working experience in HR functions.
• Ability to implement Human Resource Information System.
• Good knowledge of HR best practices and applicable laws.
• Must maintain confidentiality of all HR-related matters.

Responsibilities

• Responsible for preparation and processing of monthly payroll.
• Handle end-to-end payroll administration ensuring compliance.
• Assist management in developing HR policies and procedures.
• Manage employee claims, insurance matters, and staff welfare.
• Participate in employee counseling sessions and disciplinary matters.

Skills

Leadership

Recruitment

Confidentiality

Bilingual in English and Mandarin

Education

Bachelor's Degree in Human Resources, Business Administration, or related field

Job description

Job Location: Bukit Jalil, Kuala Lumpur
Job Types: Permanent, Full time, Onsite, 5 days
Business Sector: Group Business Support for Techware Group of Companies

Job Descriptions:

• Responsible for preparation and processing of monthly payroll for the assigned entities and ensure that all documentations are complying with internal standards, statutory requirements and its deadline.
• Responsible full spectrum of HR and administrative functions, including staffing, and performance monitoring. Recruitments, and staff retention.
• Assist Management in developing and implementing HR policies and procedures.
• Handle end-to-end payroll administration, ensuring accurate processing, timely payouts, and compliance with statutory requirements (e.g., KWSP, PERKESO, HRDF, LHDN, foreign workers).
• Maintain and update employee profiles, attendance, leave, medical, claims, and training records.
• Prepare and manage administrative documents (letters, contracts, confirmations, promotions, resignations, etc.) and renewals (e.g., employment contracts, permits).
• Monitor the efficiency of monthly payroll and ensure all statutory contributions are timely remitted.
• To prepare all financial-related reconciliations.
• Draft letters and liaise with authorities/government departments when necessary.
• Manage employee claims, insurance matters, and staff welfare, including accommodation and facilities.
• Provide guidance and assistance to employees, as needed.
• Participate in employee counseling sessions, address disciplinary matters, and take appropriate action when required.
• Maintain a secure and organized filing system for confidential information.
• Take charge of office admin tasks including office maintenance, quotations, etc.
• Maintain a meticulous filing system for documentation and records.
• Routine and adhoc tasks assigned by superior/ Management.
• Demonstrate strong recruitment skills, including sourcing, interviewing, and selecting candidates effectively for various roles.

Job Requirements:

• Bachelor's Degree in Human Resources, Business Administration, or a related field.
• Minimum 6 years working experience in HR functions or a similar role and ability to lead.
• Ability to implement Human Resource Information System, with knowledge of best practice HRIS and well verse with latest employment act.
• Good knowledge of HR best practices, payroll system, and applicable laws and regulations.
• Ability to handle sensitive and confidential information, confidential personality; have high level of enthusiasm, sense of urgency, and able to work independently.
• Able to work beyond normal working hours to meet the payroll deadline.
• Must be adaptable and flexible.
• Must maintain confidentiality of all HR-related matters.
• Must possess strong ethics and personal integrity.
• Proven experience in recruitment, including sourcing, interviewing, and selecting candidates.
• Own transport required.
• Essential to be Bilingual in English with Mandarin (including reading and writing) as require handling other Mandarin stakeholders.