HR & Admin Executive

Azelis Holding S.A.; Shah Alam; On-site; EUR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated HR professional to coordinate recruitment and onboarding processes. This role involves preparing HR documentation, managing employee wellbeing plans, and ensuring compliance with company policies. The ideal candidate will possess strong communication and organizational skills, with a keen eye for detail and a commitment to integrity. Join a forward-thinking company that values innovation and employee engagement, and be part of a team that drives success and fosters a collaborative work environment.

Benefits

Health Insurance

Employee Engagement Initiatives

Training Programs

Flexible Work Hours

Qualifications

• 1-3 years of experience in Human Resources or equivalent.
• Proficient in Microsoft Office Suite and related software.

Responsibilities

• Coordinate end-to-end recruitment process including job ads and interviews.
• Manage onboarding and offboarding activities for employees.

Skills

Verbal Communication

Written Communication

Interpersonal Skills

Negotiation Skills

Conflict Resolution

Organizational Skills

Time Management

Analytical Skills

Problem-Solving Skills

Integrity and Professionalism

Education

Diploma in Human Resources Management

Bachelor's Degree in Human Resources Management

Tools

Microsoft Office Suite

Job description

time left to apply End Date: June 30, 2025 (30+ days left to apply)

job requisition id R6286

Main Accountabilities

• Coordinate the end-to-end recruitment process including job advertisements, resume screening, and interview arrangements.
• Manage onboarding and offboarding activities such as email creation, system access, equipment allocation, exit interviews, and coordination with IT for clearance.
• Prepare HR-related documentation including employment confirmation letters, warning and termination letters, internal memos, and policy updates.
• Support training coordination, including staff registration, HRDF grant applications, and approvals for training programs.
• Handle employee wellbeing plan including Insurance coverage.
• Assist in ensuring company compliance with employee benefits and entitlements as outlined in the Company Handbook and policies.
• Update and monitor leave records including festive leave, maternity/paternity leave, and childcare leave.
• Maintain accurate and up-to-date employee information in the HR system and ensure data integrity.
• Plan and execute employee engagement initiatives such as team-building events, festive celebrations, and company lunches.
• Perform other HR or admin-related duties as assigned by the HR Manager from time to time.

Qualification

• Candidate must possess or currently pursuing a Diploma or bachelor's degree in human resources management or equivalent.
• At least 1-3 years of working experiences in Human Resources or equivalent.
• Proficient with Microsoft Office Suite or related software.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.

The requirements of the job will develop and change due to the needs of the business and the employee will be expected to adapt to these changes. This list is not absolute, and the employee will be expected to carry out any tasks and duties for which he/she is trained.

About Azelis

Azelis is a leading global innovation service provider in the specialty chemical and food ingredients industry, present in 63 countries across the globe with over 3,800 employees. Our knowledgeable teams of industry, market and technical experts are each dedicated to a specific market within Life Sciences and Industrial Chemicals. We offer a lateral value chain of complementary products to more than 59,000 customers, supported by +2,700 principal relationships, creating a turnover of €4.1 billion (2022). Azelis Group NV is listed on Euronext Brussels under ticker AZE.

Across our extensive network of more than 60 application laboratories, our award-winning staff help develop formulations and provide technical guidance throughout the customers’ product development process. We combine a global market reach with a local footprint to offer a reliable, integrated, and unique digital service to local customers and attractive -business opportunities to principals. Top industry-rated by Sustainalytics, Azelis is a leader in sustainability. We believe in building and nurturing solid, honest and transparent relationships with our people and partners.

Impact through ideas. Innovation through formulation.

Azelis Americas is an equal opportunity workplace. Individuals seeking employment are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws. You can view the EEOC Know Your Rights poster here .

Azelis Americas’ U.S. entities participate in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, Azelis is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Azelis Americas is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans during our application process. If you need assistance or an accommodation due to a disability, contact us at [e-mail].