HR & Admin Executive

T; Petaling Jaya; On-site; MYR 30,000 - 60,000; Full time

Job summary

A leading company in Malaysia is seeking an experienced Administrative Support professional. The successful candidate will manage executive schedules, maintain employee records, and assist with HR functions while demonstrating discretion and organizational skills. If you have a strong foundation in administrative tasks and excellent communication abilities, we encourage you to apply.

Qualifications

• Minimum 5 years’ experience in a similar administrative role.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook).
• Excellent written and spoken English.

Responsibilities

• Provide administrative support to the HR department and manage the CEO’s calendar.
• Maintain accurate and confidential employee records.
• Assist with reports, presentations, and follow-ups.

Skills

Attention to detail

Organizational skills

Communication

Proactive problem-solving

Discretion

Tools

Microsoft Office

Job description

Key Responsibilities

• Provide administrative support to the HR department ( filing, onboarding, document control,
  
  
  

meeting coordination ).

• Maintain accurate and confidential employee records and assist in scheduling training or meetings.
• Manage the CEO’s calendar, schedule meetings, and arrange travel plans.
• Assist with preparation of reports, presentations, and follow-ups on action items.
• Handle internal and external communications on behalf of the CEO where needed.
• Prioritize tasks efficiently and anticipate needs to ensure smooth operations.
  
  
  

Requirements

• Minimum 5 years’ & above experience in a similar administrative role.
• Strong attention to detail and organizational skills.
• Able to work independently, manage multiple tasks, and solve problems proactively.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook).
• Excellent written and spoken English.
• High level of discretion and professionalism when dealing with confidential matters.
  
  
  

Interested candidates please submit your application through Jobstore