HR & Admin Executive

The Habitat Group; Penang; On-site; MYR 60,000 - 90,000; Full time

Job summary

A leading company in Penang is seeking an experienced HR Manager to oversee various HR functions. The role involves recruiting, employee relations, compliance with labor laws, and benefits administration, requiring strong interpersonal skills and extensive HR knowledge. Ideal candidates will have at least 5 years of experience, alongside a Bachelor's degree in HR Management or Business Administration.

Qualifications

• 5+ years of relevant HR and administrative experience.
• Fluency in English, additional languages a plus.
• Experience with HR system setups or migrations is an advantage.

Responsibilities

• Independently manage recruitment, employee relations, and HRIS reporting.
• Provide support in training and benefits administration.
• Conduct job evaluations and monitor salary increases.

Skills

Interpersonal skills

Communication skills

Organizational skills

Problem-solving skills

Attention to detail

Education

Bachelor's Degree in Human Resource Management

Business Administration or equivalent

Tools

HRIS/HRMS systems

Job description

JOB SUMMARY

Independently carry out policies and programs covering several or all of the following: Employment interviewing, wage and salary administration, personnel administration, training, and benefits administration. Independently provide support in functional areas of human resources including but not limited to recruitment and employment, personnel records, employee and/or labor relations, job evaluation, wage and salary administration, benefits administration, organizational development, training, and special projects. Assist in the development and implementation of HR new HRIS, policies and procedures and their dissemination through employee handbooks, communications, and/or meetings. Prepare reports in conformance with legislated requirements or organization needs.

DUTIES AND RESPONSIBILITIES

Employee Relations

• Responsible for communication and interpretation of HR policies and procedures.
• Coaches/consults with HOD and employees on issues including: performance, terminations, attendance issues, dishonesty, sexual harassment, discrimination, etc.
• Coordinate all employee activities/programs/training.
• Interprets and complies with all state and federal laws.

Compensation

• Monitor and approve applicable salary increases; check to see that they are within guidelines.
• Conduct preliminary job analysis and creates job descriptions of non-benchmark positions through a job evaluation process.

Benefits

• Communicate and interpret all benefit changes and policies.
• Educate employees about their benefits and coordinates open enrollment periods. Research and resolve employee benefit problems and questions.

HRIS Reporting

• Compiles statistical reports for departments.

Project Management

• Participates in team projects that address strategic initiatives as directed by the HR Manager.

Recruitment

• Recruit, screen, and interview internal and external applicants to fill current or expected job vacancies.
• Review and evaluate applicant’s work history, education, training, and other qualifications.
• Source candidate from both internal and external sources.
• Expedite and coordinates internal transfers. Refer candidates to the hiring manager.
• Notify applicants of consideration or rejection; interviews those selected that meet organization’s qualifications. Inform candidates of job’s duties/responsibilities, compensation and benefits programs, work schedule/conditions, career advancement opportunities, etc.
• Arrange for interviews and travel/lodging of selected applicants and company’s expense, as necessary.
• Speak with/to a variety of external contacts including Employment Agencies to provide information regarding job possibilities and career opportunities.
• Perform reference and background checks.
• Prepare and extend job offers; prepare and/or authorize appropriate paperwork.
• Participate in the design and placement of employment advertising.
• Handle all relocation requirements for selected candidate.
• Act as a Strategic Partner with Department Managers in conducting needs analysis.
• Conduct new hire orientations and/or exit interviews, as needed.
• Adhere to all safety and health rules and regulations associated with this position and as directed by supervisor.
• Comply and follow all procedures within the company security policy.
• May perform other duties and responsibilities as assigned.

JOB QUALIFICATIONS

KNOWLEDGE REQUIREMENTS

• Bachelor's Degree in Human Resource Management, Business Administration, or equivalent.
• Minimum 5 years of relevant HR and administrative experience.
• Experience with new HR system setups or migrations is highly advantageous.
• Fluency in English (both written and spoken); additional languages are a plus.
• Strong command of updated Employment Act and HR regulations in state or federal.
• Excellent interpersonal and communication skills, with the ability to explain policies, procedures, and decisions clearly to all levels of staff.
• Self-motivated and mature-thinking candidate.
• Proficient in HRIS/HRMS systems (implementation / setup team experience is a plus).
• Good sense of organizational hierarchy, reporting, and protocol.
• Creative and resourceful in organizing training programs, CSR activities, and employee engagement events.
• Detail-oriented with strong problem-solving skills.
• Able to work independently, yet collaboratively within the HR team.
• High level of discretion and professionalism in handling sensitive HR matters.
• Ability to effectively present information and respond to questions from HOD, clients, customers, and the general public.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to operate a personal computer including using a Windows based operating system and related software.
• Ability to write simple correspondence. Read and understand visual aid.