HR Admin Executive

EASEBRIDGE SDN. BHD.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia seeks an HR Support professional to assist with onboarding logistics, vendor administration, and office upkeep. The ideal candidate is detail-oriented with relevant experience in HR or administrative roles. This position offers a dynamic work environment where you will coordinate multiple tasks and support functions crucial to business operations.

Qualifications

• 2–3 years of experience in HR support or admin roles.
• Experience with HRIS systems like Kakitangan is a plus.

Responsibilities

• Assist with onboarding logistics (e.g., access setup, welcome packs, HRIS entries).
• Support recruitment scheduling and candidate communication.
• Ensure timely and accurate filing of HR and admin documents.

Skills

Attention to Detail

Reliability

Communication Skills

Proactive

Interpersonal Skills

Education

Diploma or Degree in Human Resources

Diploma or Degree in Business Admin

Tools

Kakitangan

Job description

EaseBridge is a shared services company based in Kuala Lumpur, Malaysia, dedicated to supporting fast-growing businesses by providing streamlined and reliable back-office services. Our mission is to allow our clients to focus on their core operations while we handle the essential support functions with precision and care.

Key Responsibilities

HR Support

• Assist with onboarding logistics (e.g., access setup, welcome packs, HRIS entries)
• Support leave and claims processing by collecting and verifying documents
• Maintain up-to-date personnel files and HR records in Kakitangan
• Coordinate weekly site visits (if required) to client offices for HR/admin follow-up
• Support recruitment scheduling and candidate communication

Office & Vendor Administration

• Coordinate office supplies, pantry restocking, and courier arrangements
• Liaise with vendors for utilities, maintenance, and service delivery
• Track and renew licenses or subscriptions for internal tools and services
• Support physical office upkeep and small procurement tasks

Documentation & Filing

• Ensure timely and accurate filing of HR and admin documents
• Maintain leave approvals, claim forms, and official correspondences in shared folders
• Assist in preparing documentation for audits or statutory submissions

Requirements

• Diploma or Degree in Human Resources, Business Admin, or a related field
• 2–3 years of experience in HR support or admin roles
• Experience with HRIS systems like Kakitangan is a plus

Skills & Traits

• Reliable, proactive, and detail-oriented
• Able to manage multiple tasks and priorities with minimal supervision
• Good interpersonal and communication skills
• Comfortable working across internal teams and external vendors

Nice to Have

• Experience supporting shared services or multi-entity operations
• Exposure to office move-ins, fit-out coordination, or vendor onboarding

This job posting is active and accepting applications.