HR & Admin Executive

JES Shared Services Centre; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A consulting firm in Johor Bahru is seeking an HR & Admin Executive to coordinate interviews, manage payroll, and ensure compliance with local regulations. The ideal candidate will have a diploma or degree in a related field, preferably with at least 1 year of experience and proficiency in Microsoft Office. Good interpersonal skills and a proactive approach are essential for success in this role.

Qualifications

• Minimum 1 year of relevant experience is preferred.
• Experience in HR and administrative tasks.
• Ability to handle compliance with statutory regulations.

Responsibilities

• Coordinate and schedule interviews.
• Assist in monthly payroll processing with accuracy.
• Handle staff onboarding and orientation programs.
• Prepare legal agreements and liaise with external lawyers.
• Maintain organized filing systems of legal documents.

Skills

Proficient in Microsoft Office

Good interpersonal and communication skills

Proficiency in Mandarin

Proactive and reliable

Team player

Education

Diploma or Degree in a related field

Job description

Work Location: Eco Palladium, Johor Bahru

HR & Admin Executive (1 vacancy)

Key Responsibilities

• Coordinate and schedule interviews, including liaising with candidates and interviewers.
• Prepare and assist in monthly payroll processing, ensuring accuracy and timely submission internally and externally for clients.
• Proficiency in Mandarin is an advantage.
• Submit statutory contributions in compliance with local regulations.
• Coordinate employee onboarding and orientation programs.
• Handle staff confirmation and exit procedures, including preparation of related documents.
• Maintain and update employee records, including personal files and HR databases.
• Track and manage staff attendance and leave records accurately.
• Ensure proper documentation and follow-up on leave applications and approvals.
• Process employee claims by verifying supporting documents and ensuring timely reimbursement.
• Manage inventory and ordering of office stationery and pantry supplies.
• Coordinate internal events, staff activities, and company functions.
• Support the implementation and enforcement of HR and admin policies and procedures.
• Other ad hoc tasks as assigned.

Legal and Administrative Support Responsibilities

• Assist in drafting and preparing standard legal agreements.
• Liaise with external lawyers and internal teams to review and finalize legal documents.
• Coordinate with customers for signature of legal documents physically.
• Arrange for document stamping with LHDN and ensure timely completion of statutory requirements.
• Maintain accurate and organized filing systems (both hardcopy and electronic) for all legal and transaction-related documents.
• Ensure that all documentation complies with internal policies, legal, and regulatory standards.
• Monitor document status and follow up with stakeholders to ensure timely execution and return of agreements.
• Assist in maintaining a database of executed agreements and important contract terms/dates.
• Perform general administrative tasks, including scheduling appointments, preparing reports, and handling correspondence.
• Other ad-hoc tasks as assigned.

Requirements

• Diploma or Degree in a related field.
• Minimum 1 year of relevant experience is preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good interpersonal and communication skills.
• A proactive, reliable, and a team player.

Additional Information

Salary, number of applicants, skills match, and application questions are included in the job posting.

JES Shared Services Centre has been providing clients personalized consulting services since 2015. Our firm is comprised of highly talented, experienced, and well-educated professionals with over 10 years of experience in accounting and auditing services. We are equipped to handle all accounting needs, no matter how complex, and have developed an excellent reputation for client care across various businesses and individuals.