HR & Admin Executive

Wentel Engineering Sdn Bhd; Johor Bahru; On-site; MYR 60,000 - 90,000; Full time

Job summary

A leading company in the engineering sector seeks an experienced HR Manager to lead talent acquisition and HR operations. The role includes managing employee relations, payroll, and compliance while fostering team development. Ideal candidates will hold a degree in HR or Business and have extensive HR experience.

Qualifications

• Minimum 5 years of experience in handling HR functions.
• Knowledge of labor laws and related laws is essential.
• Proficiency in PowerPoint and Excel.

Responsibilities

• Lead recruitment processes from posting to onboarding.
• Oversee payroll-related tasks and ensure compliance.
• Manage employee relations, including discipline and disputes.

Skills

Accountability

Accuracy

Good managerial skills

Coaching skills

Analytical ability

Interpersonal skills

Communication skills

Problem-solving skills

Computer proficiency

Education

Bachelor’s degree in Human Resources Management

Bachelor’s degree in Business Administration

Job description

Responsibilities:

1. Talent Acquisition & Recruitment

• Lead and manage end-to-end recruitment processes: job posting, screening, shortlisting, interviewing, and onboarding.
• Coordinate with hiring managers throughout the recruitment cycle.
• Proactively source candidates via various platforms and recruitment channels to fulfill staffing needs.

2. HR Operations & Administration

• Maintain and update employee information in HR systems accurately and timely.
• Oversee proper filing and documentation of HR records in compliance with company and legal standards.
• Prepare HR-related letters and correspondence as required.
• Supervise and guide subordinates in completing HR administrative tasks.

3. HR Policies, Compliance & Audit

• Review and administer HR policies, procedures, and processes.
• Maintain confidentiality and integrity of employee data and company information.
• Prepare for internal and external audits, including ISO documentation requirements.
• Act as a liaison for respective departments in ISO-related updates, including job descriptions.

4. Employee Relations & Discipline

• Monitor employee discipline and manage misconduct issues.
• Conduct staff counselling sessions and issue warning/show-cause letters where necessary.
• Handle termination processes in accordance with labor laws and company policy.

5. Payroll & Compensation

• Execute payroll-related tasks: process payroll, reconcile data, and maintain accurate payroll records.
• Liaise with the accounting department for payroll matters.
• Ensure payroll compliance with company policies and statutory regulations.
• Liaise with relevant authorities and government departments (e.g. KWSP, PERKESO, LHDN) to ensure compliance with statutory requirements.
• Investigate and resolve payroll-related issues promptly.
• Administer employee benefits, including group insurance policy.

6. Others

• Generate routine and ad hoc HR reports as required by management.
• Assist with HR-related projects and initiatives as assigned by management.
• Coach and mentor HR and administrative officers.
• Plan and delegate tasks effectively, followed by a timely review of assigned work.
• Organize welfare activities and ensure effective communication of benefits to employees.

Qualifications

• Bachelor’s degree or higher in Human Resources Management, Business Administration or related field.
• At least 5 years’ experience in handling a full spectrum of HR functions.
• Having accountability, accuracy, and a hard-working trait.
• Possesses good managerial and coaching skills.
• Knowing the Labor laws and other related laws.
• Strong analytical ability and able to prioritize issues for problem resolution.
• Good interpersonal and communication skills, along with problem-solving skills.
• Computer proficient, especially in using PowerPoint and Excel.