HR & ADMIN EXECUTIVE

Jobstreet Malaysia; Ipoh; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the HR sector is searching for a Human Resources and Administration Executive to join their team in Chemor, Perak. The role encompasses managing recruitment processes, payroll, employee relations, and compliance with labour regulations. The ideal candidate will possess a Bachelor's degree in HR or Business, with at least two years of relevant experience, and strong skills in Microsoft Office. Proficiency in both English and Malay is essential, with Mandarin as a bonus.

Qualifications

• Minimum 2 years of experience in HR and administrative functions.
• Proficient in Microsoft Office.
• Fluent in English and Malay, Mandarin is a plus.

Responsibilities

• Manage end-to-end recruitment processes.
• Handle payroll preparation and coordination.
• Administer employee benefits and manage HR records.

Skills

Microsoft Office

Organizational Skills

Communication Skills

Interpersonal Skills

Attention to Detail

Education

Bachelor’s Degree in Human Resource Management

Bachelor’s Degree in Business Administration

Tools

HR management systems

Info-Tech HRMS

Job description

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Applicants must be willing to work in Chemor, Perak (near Klebang, approximately 30 minutes’ drive from Ipoh).

Responsibilities

• Manage end-to-end recruitment processes, including job postings, resume screening, interviews, and onboarding.
• Maintain and update employee records, such as personal details, attendance, and leave records.
• Handle payroll preparation and coordination, including overtime tracking, ensuring accuracy and compliance with statutory requirements.
• Prepare HR documents such as appointment letters, confirmation letters, transfer letters, memos, disciplinary letters, and correspondence with government agencies.
• Arrange medical check-up and typhoid injection of food handlers.
• Manage employee relations and support disciplinary and termination procedures in accordance with labour regulations.
• Conduct Training Needs Analysis and source appropriate training programs. Responsible for HRDF applications and ensuring timely submission for reimbursement purposes.
• Administer employee benefits, including medical claims, insurance, staff welfare, and related activities.
• Manage the HR store, ensuring proper inventory control and stock levels; liaise with the purchasing department for replenishment when needed.
• Oversee the work of the cleaning team and assist in cleanliness inspection.
• Organize company events and coordinate travel arrangements.
• Assist in processing staff expense claims and handle HR-related correspondence.
• Perform any ad-hoc duties as assigned by management.

Requirements

• Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 2 years of experience in HR and administrative functions.
• Proficient in Microsoft Office and familiar with HR management systems.
• Experience with Info-Tech HRMS software is an added advantage.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Strong interpersonal skills with a positive and proactive attitude.
• Excellent written and verbal communication skills in both English and Malay. Proficiency in Mandarin is an added advantage.
• Detail-oriented, with the ability to prioritize tasks in a fast-paced environment.
• Open to Malaysian citizens only.

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Salary match Number of applicants Skills match

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources and Administration Executive?
• Which of the following Microsoft Office products are you experienced with?
• How many years' experience do you have in employee relations?
• How many years of payroll experience do you have?
• Which of the following languages are you fluent in?
• How many years of recruitment experience do you have?

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