HR & Admin Assistant Manager

about the job

We are seeking a proactive and experienced HR & Admin Assistant Manager to oversee daily administrative operations and support comprehensive HR functions. This role plays a crucial part in ensuring smooth facility management, compliance, and employee engagement while contributing to organizational efficiency.

Key Responsibilities:

• Oversee daily office operations including maintenance, facilities, and service contracts.

• Ensure compliance with regulatory requirements, company licenses, and permits.

• Manage document control systems (e.g., ISO QMS), maintaining accurate and up-to-date records.

• Coordinate procurement of office supplies, services, and equipment.

• Supervise third-party vendors including cleaners, security, and maintenance contractors.

• Administer property management matters including lease agreements and utilities.

• Handle insurance coverage for company assets and vehicles.

• Assist in the development and implementation of administrative policies and procedures.

• Support recruitment, onboarding, and offboarding processes, ensuring proper documentation and compliance.

• Manage payroll, employee benefits, and statutory contributions in line with local labor laws.

• Administer foreign worker recruitment, permits, and compliance tracking.

• Coordinate training and development initiatives, including HRDC claims and program management.

• Handle employee relations issues, performance reviews, and disciplinary matters.

• Ensure full compliance with HR policies, labor laws, and company guidelines.

• Maintain and update accurate employee records, contracts, and personal files.

• Diploma/Degree in Human Resource Management, Business Administration, or a related field.

• 3–5 years of experience in a combined HR and administrative role; experience in the construction, engineering, or property industry is a plus.

• Strong understanding of Malaysian employment laws and HR practices.

• Familiar with ISO standards, document control, and statutory compliance processes.

• Proficient in Microsoft Office applications and HR systems.

• Strong organizational and multitasking skills with the ability to work independently.

• Excellent communication and interpersonal skills to liaise with internal teams and external stakeholders.