HR & ADMIN ASSISTANT

Vector Infotech; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A company in Malaysia is seeking an HR & Administration Assistant to support interview scheduling, payroll data collection, and employee inquiries. Candidates should have experience with Microsoft Office and display strong organizational skills. The role involves monitoring inventory and coordinating staff travel, contributing to a supportive workplace environment.

Qualifications

• Experience in scheduling interviews and hiring.
• Able to maintain employee records and payroll processing.
• Familiarity with HRDF-claimable training processes.

Responsibilities

• Assist with payroll cycle data collection and processing.
• Monitor stock levels of office supplies.
• Coordinate staff travel bookings.

Skills

Microsoft Office proficiency

Communication skills

Organizational skills

Knowledge of ISO 9001

Education

Relevant HR qualification

Job description

To assist in job-ad posting. (e.g.: on JobStreet)

HR & Administration

1. Accounting for Human Resources: to assist in scheduling interviews, reference checks and hiring new employees; issue necessary items for new staff (e.g., stationery, access card); ensure personal details and documentation are ready for new hires; attend to staff inquiries; monitor and administer staff leave and medical records; prepare bona-fide employee benefits (e.g., condolences token, ang pow, birth ang pow); monitor and maintain petty cash records (HR Dept.).
2. Payroll: assist in data collection and compilation for the payroll cycle; assist in checking and calculating attendance, leave, overtime, allowances/claims and commissions; assist in distributing payslips to employees via SQL system.
3. Industrial Relations: assist in exit interviews and exit clearance.
4. Training & Development: assist in orientation for new employees; assist submission for HRDF-claimable training; assist in completing Training folder records (compliance to company audits).

Administration Section

1. Assist in monitoring/maintaining stock levels of the company’s inventory supplies (e.g., sundry, stationery) and replenish when there is a shortage.
2. Coordinate with equipment suppliers (e.g., vendors of photocopy machines, plumber, air-conditioner) for repairing and servicing of office equipment (e.g., fire extinguishers).
3. Assist in staff hotel and flight bookings.
4. Assist registration of new corporate/update phone line (Maxis) and prepare monthly office expenses such as telephone usage and company SIM cards.
5. Supervise and monitor duties of cleaners.

Unlock job insights

• Salary match
• Number of applicants
• Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What’s your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Executive?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• How would you rate your English language skills?
• Have you worked in a role which requires a sound understanding of ISO 9001?
• Which of the following languages are you fluent in?

What can I earn as a Human Resources and Administration Assistant