HR & Admin Assistant

DHAS Trading; Kajang Municipal Council; On-site; MYR 20,000 - 100,000; Full time

Job summary

A prominent HR firm in Malaysia is seeking an experienced Human Resources and Administration Officer to manage HR activities, ensure compliance with Malaysian labor laws, and support end-to-end recruitment processes. The ideal candidate will have a Bachelor's degree, 1-2 years of HR experience, and be fluent in both English and Malay. This position offers a dynamic work environment within a supportive team.

Qualifications

• 1-2 years of HR experience, preferably in Malaysian payroll and labor laws.
• Fluent in English and Malay, both written and spoken.
• Strong understanding of Malaysia Employment Act and foreign worker processes.

Responsibilities

• Manage and update employee records, handling documentation and compliance.
• Facilitate end-to-end recruitment processes.
• Support training and development programs.

Skills

Human resources management

Compliance with labor laws (Malaysia)

English proficiency

Malay proficiency

MS Office proficiency

Detail-oriented

Organizational skills

Education

Bachelor’s degree in human resources or related field

Tools

HRIS/payroll software (e.g. SQL Payroll, BrioHR)

Job description

Responsible for the full spectrum of HR- and administrative-related activities.

Maintain and update employee records such as personnel files, leave, attendance, and performance appraisals.

Monitor and track probation status and support the confirmation process.

Handle all HR documentation, such as employment contracts, confirmation letters, resignation acceptances, and internal memos.

Prepare and issue employment contracts for Malaysian staff, ensuring compliance with current labor law requirements.

Understand and assist in managing processes related to foreigner/expatriate workers, including documentation, permit tracking, and policy compliance.

Assist with end-to-end recruitment: posting job ads, screening, scheduling interviews, and managing hiring documentation.

Facilitate onboarding and induction for new hires.

Support training and development programs, including grant applications, pre-training submissions, and post-training evaluations.

Stay up to date with Malaysia’s labor laws and ensure compliance with all employment regulations.

Perform other ad hoc HR and administrative duties as assigned.

Job Description

Bachelor’s degree in human resources, business administration, or a related field.

1-2 years of HR experience, with exposure to Malaysian payroll, labor laws, and statutory compliance.

Fluent in English & Malay (written/spoken).

Proficient in MS Office; familiarity with HRIS/payroll software (e.g., SQL Payroll, BrioHR) preferred.

Strong understanding of the Malaysia Employment Act, EPF/SOCSO/EIS regulations, and foreign worker processes.

Detail-oriented, organized, and able to multitask in a fast-paced environment.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources and Administration Officer?
• Which of the following languages are you fluent in?
• How many years' experience do you have in Human Resources (HR)?
• Which of the following Microsoft Office products are you experienced with?

Retail & Consumer Products 11-50 employees

D.H.A. Siamwalla Ltd. is the leading stationery company located in Bangkok, Thailand. The company was established in 1907, and ranked as the oldest and largest in the industry of the country. It is a manufacturer, distributor, importer and exporter of stationery and office supplies for more than 100 years. At present, the company supplies the products for its local and international market more than 80 countries around the world.

We are now established in Malaysia under DHAS Trading (Malaysia) Sdn. Bhd., cooperating with our local partner who has been in the stationery business for decades. We commit to serve customers and market the best with our experience and professional team.

Our Mission

“Think globally, Act locally”

We will operate under the global standard of products and services; however respect, understand and serve the local needs.

Corporate Video:

Welcome to DHAS family. We will provide you the excellent service you have come to expect from us.

Let’s grow together

Success together

With DHAS Trading (Malaysia)

Glue & Adhesive products

Office supplies

Fine writing products

Writing instruments

Artist art supplies

Certified by ISO 9001:2015

Year 2007: Prime Minister Award, Thai-Owned Brand

Year 2019: Thailand Trust mark