Guest Service Agent (Front Desk/Executive Club Lounge)

PREMIERE HOTEL KLANG; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading hotel in Kuala Lumpur is seeking a Front Desk Agent to warmly welcome guests and manage front office operations. Responsibilities include check-ins, cash handling, and resolving guest requests. Ideal candidates have 1+ year experience in guest services, possess strong communication skills, and are available for flexible shifts. Embrace the opportunity to enhance guest experiences in a vibrant environment.

Qualifications

• 1 year front desk/guest service experience strongly preferred.
• Proficient in handling cash and credit card transactions.
• Able to work flexible hours, including nights and weekends.

Responsibilities

• Check guests in, issue room keys, and provide information.
• Ensure compliance with local legislative requirements.
• Handle guest calls and service requests promptly.

Skills

Strong communication skills

Problem-solving ability

Customer service mindset

Education

High School diploma/Secondary qualification

Tools

Opera/Fidelio

Job description

Overview

Welcome guests in a friendly, prompt and professional manner recognising IHG Rewards Club Members and also returning guests

Responsibilities

• Check guests in, issue room keys, provide information on hotel services and room location
• Ensure required identification is taken from guests at check-in in line with local legislative requirements
• Answer phones in a prompt and courteous manner
• Up-sell rooms where possible to maximise hotel revenue
• Answer, record and process all guest calls, messages, requests, questions or concerns
• Record guest preferences in the system
• Check guests out, including resolving any late or disputed charges
• Accurately process all cash and credit card transactions using established procedures
• Issue, control and release guest safe-deposit boxes in line with hotel procedures
• Communicate any outstanding guest requests or issues to management that may require additional monitoring or follow-up
• Take action to solve guest problems/ complaints using appropriate service recovery guidelines
• Follow established hotel safety protocols and procedures at all times. Immediately report any health and safety incident, security breaches, concerns or suspicious behaviour to the supervisor or manager on duty
• May routinely book guest reservations for individuals and/or groups that are requested either by phone or from within the hotel; process cancellations, revisions and information updates on changes
• Work as part of a team and communicate with other departments as per hotel procedures to ensure excellent quality and service
• Perform other duties as assigned including guest room tours, concierge services, special guest requests, etc.

Requirements

• This job requires ability to perform the following:
• Frequently standing up behind the desk and front office areas
• Carrying or lifting items weighing up to 50 pounds / 23 kilograms
• Handling objects, products and computer equipment
• Basic computer skills to operate various property management and reservations systems, etc.
• Being passionate about people and service
• Strong communication skills essential when interacting with guests and employees
• Reading and writing abilities are used often when completing paperwork, logging issues/ complaints/ requests/ information updates, etc.
• Basic math skills are used frequently when handling cash or credit
• Problem solving, reasoning, motivating and training abilities are often used
• Have the ability to work a flexible schedule including nights, weekends and/or holidays

What we need from you?

• High School diploma/ Secondary qualification or equivalent.
• 1 year front desk/ guest service experience strongly preferred.
• Proficiency in Opera/Fidelio is preferred but not essential.
• Must speak fluent local language. Additional language skills preferred but not required depending on location of hotel.

The statements in this job description are intended to represent the key duties and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job.