GSAP Administrative Assistant (Kuala Lumpur)

UEM Edgenta Berhad; Kuala Lumpur; On-site; MYR 40,000 - 55,000; Full time

Job summary

A prominent company in Malaysia is seeking an experienced Administrative Officer to manage daily tasks, support finance operations, and ensure compliance with regulations. The ideal candidate will hold a diploma or degree in Administration or Business Management and have at least 4 years of relevant experience. Proficiency in Microsoft Office and familiarity with SAP and Oracle systems are essential. This role offers the opportunity to enhance administrative efficiency within a dynamic environment.

Qualifications

• 4+ years of experience in administrative or business management roles.
• Ability to manage operational tasks effectively.
• Skills in preparing reports, presentations, and improvement plans.

Responsibilities

• Manage day-to-day administrative tasks.
• Assist the Finance Manager with financial operations.
• Support invoice verification and payment processing.
• Monitor contractor/service provider performance.
• Ensure adherence to statutory regulations.

Skills

Administrative management

Document filing

Vendor management

Client communication

SAP experience

Oracle experience

Microsoft Office proficiency

Education

Diploma or Degree in Administration or Business Management

Tools

GSAP

Oracle

SAP

Job description

Responsibilities

JOB DESCRIPTION

• Manage day-to-day administrative tasks including document filing, correspondence handling, inventory control, office supply procurement, and ensuring smooth office operations.
• Assist the Finance Manager with GSAP, Oracle, and SAP systems for finance operations such as accounts payable, general ledger maintenance, cost tracking, and reporting.
• Support finance activities including invoice verification, payment processing, and payment collection updates to ensure timely financial transactions and reporting accuracy.
• Assist in vendor management by monitoring contractor/service provider performance, tracking SLAs and KPIs, and contributing to cost control and profitability planning.
• Maintain up-to-date registers of insurances, licenses, and compliance certificates, ensuring full adherence to statutory, safety, health, and environmental regulations.
• Respond to client inquiries promptly and professionally, while identifying and suggesting improvements to prevent recurring issues and enhance service efficiency.
• Provide administrative support for site operations, including the use of ECMP systems, performance data tracking, and resolving facility-related compliance issues.
• Maintain proper administrative records, assist in preparing client presentations, proposals, and support month-end/year-end closing and internal reporting processes.
• Foster effective communication and collaboration between site teams, head office, vendors, and clients, ensuring cohesive teamwork and resolution of operational issues.
• Use Edgenta Smart Connect and other company tech platforms proficiently to support operational performance tracking and administrative process improvements.
  
  
  

Requirements

• Diploma or Degree in Administration, Business Management, or related field.
• Minimum 4 years’ experience in administrative or business management roles.
• Proficient in Microsoft Office, with skills in preparing reports, presentations, and business improvement plans.
• Experience with SAP and Oracle systems is an added advantage.
• Strong administration background with the ability to manage operational tasks effectively.