Governance Officer

Perbadanan Insurans Deposit Malaysia; Kuala Lumpur; On-site; MYR 180,000 - 280,000; Full time

Job summary

Perbadanan Insurans Deposit Malaysia (PIDM) invites applications for a governance-focused role reporting to the Corporate Secretary. The candidate will support board and board committee meetings, draft governance papers, take minutes, and safeguard confidentiality.

Responsibilities include coordinating board meetings, assisting in board succession reviews, overseeing orientation and education programs, and administering the BoardPAC app.

Qualifications

• Minimum of an Honours Degree in Law or Law & Business.
• Minimum 15 years of experience in practising law, with governance work preferred.
• Meticulous with strong research, writing and drafting skills in Bahasa Melayu and English.
• Excellent interpersonal and communication skills with stakeholders at all levels.

Responsibilities

• Support the Corporate Secretary in running Board and Board Committee meetings and maintain confidentiality.
• Draft governance-related papers, review papers, and assist in taking minutes.
• Lead for Board and Board Committee meetings and ensure actions are completed.
• Assist in Board succession reviews, orientation programmes, and education assessments.
• Serve as BoardPAC app administrator and liaise with Board members and authorities.

Skills

Governance support

Legal drafting

Research & analysis

Stakeholder comms

Malay language

English language

Education

Honours Degree in Law or Law & Business

Tools

Microsoft Office Suite

Job description

Job Roles:

This position reports to the Corporate Secretary. The candidate’s main accountability is to support the Corporate Secretary in the effective and efficient running (and confidentiality of) the Corporation’s Board and Board Committee meetings, and the delivery of sound corporate governance of the Corporation. This includes, among others:

• conducting research, providing recommendations and drafting governance-related Board and Board Committee papers, reviewing Board and Board Committee papers, and assisting in taking minutes at Board and Board Committee meetings;
• acting as Lead for Board and Board Committee meetings and ensuring that all matters are attended to and implemented;
• providing support in the review of Board skills and recommendations to the Board in respect of the Board succession plan and reappointments;
• overseeing the implementation of the Board orientation programme, annual Board education programme and Board effectiveness assessment;
• acting as the BoardPAC app administrator including conducting training sessions for Board members and troubleshooting any issues faced by Board members;
• liaising with and drafting correspondences to Board members and governmental authority, and providing support in governance-related matters in respect of the centralised and collaborative knowledge management platform.

Job Requirements:

• Minimum of an Honours Degree in Law or Law & Business;
• Minimum 15 years of experience in practising law, and preferably, at least 5 years’ experience in corporate secretariat administration and governance work;
• Meticulous, with strong research, analytical, writing and drafting skills (in Bahasa Melayu and English);
• Excellent interpersonal and communication skills (both oral and written) with the ability to engage with stakeholders and management at all levels;
• Highly proficient in spoken and written English;
• Strong sense of ethics, confidentiality, tact and diplomacy;
• Solid analytical and problem-solving skills, detail-oriented as well as deadline-oriented; and
• Proficient in Microsoft Office Suite and other relevant tools, and possesses a digital mindset with adaptability and willingness to learn new IT-related skills.

This position is open to Malaysian citizens only.

By submitting your CV, you consent to the processing of your personal data in accordance with PIDM’s Privacy Notice which can be accessed at https://www.pidm.gov.my.