General Purchasing Admin Clerk

Prima Millennia; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in Selangor seeks a dedicated Procurement and Administrative Support professional to manage supplier relations, purchasing processes, and general office administration. The ideal candidate is detail-oriented, with strong communication skills and the ability to handle multiple tasks efficiently. This role requires prior experience in procurement or administration, with a valid driving licence and a preference for candidates residing near the Petaling Jaya area.

Qualifications

• Min 1 year experience in purchasing, procurement, or office administration preferred.
• Valid driving licence (preferably B2 & D) required.
• Must reside in Petaling Jaya area or nearby.

Responsibilities

• Assist in sourcing and negotiating with suppliers for operational needs.
• Handle general office administration tasks such as filing and data entry.
• Verify invoices with purchase orders and liaise with finance for supplier payments.
• Coordinate with departments to support purchasing operations.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Negotiation skills

Tools

Microsoft Office

Job description

Requirements:

Requirements & Skills:
Hardworking, responsible, and able to handle multiple tasks efficiently.
Good organizational and time-management skills.
Strong attention to detail and accuracy in processing orders and documents.
Proficient in Microsoft Office (Word, Excel, Outlook).
Good communication and negotiation skills.
Ability to work independently and as part of a team.
Prior experience in purchasing, procurement, or office administration is an advantage.
Must have own transport and a valid driving licence (preferably B2 & D).
Preferably reside in the Petaling Jaya area or nearby.

Scopes:

Key Responsibilities:
1. Purchasing & Procurement
Assist in sourcing, selecting, and negotiating with suppliers for office and operational needs.
Prepare and process purchase orders (POs) in accordance with company policies.
Follow up on orders to ensure timely delivery and resolve any discrepancies.
Maintain and update records of suppliers, purchase orders, and invoices.
Coordinate with suppliers and internal departments to ensure stock availability.

2. Administrative Support
Handle general office administration tasks such as filing, data entry, and document preparation.
Manage office supplies inventory and ensure timely replenishment.
Assist in the preparation of reports, correspondence, and other administrative documents.
Maintain and update company records, databases, and filing systems.

3. Vendor & Invoice Management
Verify and match invoices with purchase orders before processing payments.
Liaise with the finance department to ensure timely supplier payments.
Assist in handling supplier inquiries and resolving any payment-related issues.

4. Coordination & Communication
Coordinate with various departments to support purchasing and office operations.
Communicate with vendors and service providers for office-related matters.
Assist in organizing meetings, scheduling appointments, and handling correspondence.

Experience Required: Min 1 Years