Front Office Assistant

Sapura Energy Berhad; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading energy firm in Kuala Lumpur seeks an experienced front desk administrator to manage reception duties and provide administrative support to the C-suite office. Candidates should have a minimum of SPM/high school diploma with 1-2 years' experience in customer service or administrative roles. Proficiency in Microsoft Office Suite and strong communication skills are essential. Join a dynamic team and contribute to effective office management.

Qualifications

• 1-2 years of experience in a front desk or customer service role.
• Demonstrated ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Serve as primary front desk contact, greeting visitors and handling incoming calls.
• Provide high-level administrative support to C-suite office.
• Manage and coordinate meeting room bookings efficiently.
• Support internal teams with administrative tasks as needed.
• Ensure confidentiality and discretion in all dealings.

Skills

Proficient in Microsoft Office Suite

Strong verbal communication skills

Strong written communication skills

Ability to manage multiple tasks

Prioritization skills

Education

Minimum SPM/High school diploma

Certification in office administration

Job description

Qualifications & Certifications

• Minimum SPM/ High school diploma or equivalent; additional certification in office administration is a plus
• 1-2 years of experience in a front desk or customer service role

Skill / Attributes / Competencies

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office management software
• Strong verbal and written communication skills
• Demonstrated ability to manage multiple tasks and prioritize effectively

Main Responsibilities

• Serve as primary front desk contact, greeting visitors and handling incoming calls professionally.
• Provide high-level administrative support to C-suite office.
• Manage and coordinate meeting room bookings efficiently.
• Manage incoming calls, up-keep call log record, emails, and inquiries, directing them to the appropriate departments
• Support internal teams with administrative tasks as needed.
• Ensure confidentiality and discretion in all dealings.
• Maintain an organized reception area, ensuring it is always welcoming and presentable.

Minimum Job Functions

• Schedule appointments and manage calendars for team members
• Assist with administrative tasks, including data entry and filing
• Handle incoming and outgoing mail and packages
• Support the team with special projects and events as needed