Fit Out Ordinator/Executive, Retail Mall, Putrajaya

Nawawi Tie Leung; Putrajaya; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Fit-Out Coordinator to oversee tenant fit-out processes in a vibrant shopping center. This role involves managing design submissions, ensuring compliance with local regulations, and liaising with various stakeholders to guarantee timely project completion. The ideal candidate will have a diploma in a relevant field and experience in shopping center fit-outs. Join a dynamic team where your organizational skills and attention to detail will contribute to creating an exceptional shopping experience for tenants and visitors alike. If you thrive in a fast-paced environment and are passionate about design and project management, this opportunity is perfect for you.

Qualifications

• 2 to 4 years experience in shopping centre fit-out.
• Knowledge of local statutory compliance related to fit-out.

Responsibilities

• Coordinate tenant fit-out and reinstatement processes.
• Monitor tenant design submissions for compliance.
• Act as the representative between the company and tenants.

Skills

Project Management

Coordination Skills

Compliance Knowledge

Communication Skills

Education

Diploma in Architecture

Diploma in Interior Design

Tools

MS Office

CAD Software

Job description

Key Responsibilities:

• Coordinate and manage tenant fit-out and reinstatement processes between internal and external parties.
• Monitor and review tenant design submissions for compliance with retail mall standards, local legislation, and the mall's risk requirements while adhering to fit-out schedules.
• Liaise closely with leasing and facilities management for new tenant onboarding and tenant change requests.
• Take full accountability for all aspects of tenants' fit-out works from design submission to site renovation, ensuring completion within challenging timelines.
• Conduct fit-out gap findings and remedy closures during pre-opening inspections.
• Maintain up-to-date filing of fit-out related matters.
• Handle contractor work permit approvals, documentation, and filing.
• Act as the representative between the company and tenants on fit-out related matters.
• Undertake other ad-hoc assignments as required.

Administrative Duties:

• Ensure that all timelines and schedules are executed on time.
• Ensure all image, artwork elements & layout creation are not copyright infringement.
• Effective coordination on all promotional and publicity requirements for events and that information is accurate and up to date.
• Assist in completing projects by coordinating with outside agencies, art services, printers, etc.
• Maintain and upkeep design working files archive.

Key Qualifications:

• Possess at least a Diploma in Architecture, Interior Architecture, Interior Design, or related disciplines.
• Have a minimum of 2 to 4 years of working experience in shopping centre fit-out, with knowledge of facilities and equipment maintenance being an added advantage.
• Familiarity with local statutory compliances related to fit-out.
• Proficient with MS Office, other Office applications, and CAD software.