Finance and Admin Executive

Pickle Social Club; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

Join the vibrant team at Pickle Social Club as a Finance and Admin Executive, where you will play a crucial role in supporting financial operations and office management. Collaborate closely with the Finance Manager and contribute to our mission of redefining wellness through sport. Enjoy a dynamic work environment with professional growth opportunities and wellness benefits.

Benefits

Free pickleball group lessons

Fitness classes at TRIBE

Exclusive discounts on merchandise

Opportunities for professional growth

Bonuses and incentives for contributions

Qualifications

• 1-3 years of finance experience or a relevant degree.
• Proficient with accounting software and Microsoft Office Suite.
• Excellent written and verbal English communication skills.

Responsibilities

• Handle full set of accounts: AP, AR, and GL.
• Assist in financial reporting and budget preparation.
• Oversee daily office operations and maintain organized records.

Skills

Communication

Organisational Skills

Attention to Detail

Proactivity

Education

Bachelor’s Degree in Accounting or Finance

Tools

QuickBooks

Microsoft Office Suite

Google Workspace

Job description

Company Overview

At Pickle Social Club (PSC), we’re redefining wellness through sport, community, and unforgettable experiences – with pickleball at the heart of it all.

As part of WFH Holding Co., PSC works alongside TRIBE, Strong, and Sync Social Club to create spaces where wellness, social connection, and experiences thrive. Together, we’re creating spaces for how people connect, move, and feel their best.

If you’re passionate about joining a purpose-driven team that’s reimagining fitness and wellness in Malaysia and beyond – we’d love to meet you.

Job Overview

As a Finance and Admin Executive, you’ll collaborate closely with the Finance Manager to support the day-to-day operations of Pickle Social Club and its sister brand, TRIBE. In this role you’ll assist with maintaining accurate records, ensuring compliance, and supporting strategic financial planning – all within a fast-paced, growing environment.

Job Roles & Responsibilities

Finance & Accounting

• Handle full set of accounts, including accounts payable (AP), accounts
• receivable (AR), general ledger (GL), bank reconciliations, etc.
• Assist in the preparation of financial reports, cash flow statements, and budgets to support strategic decision-making.
• Process invoices, expense claims, and payments, ensuring compliance and accuracy.
• Maintain up-to-date financial records; ensure accurate and timely data entry in accounting systems (e.g. QuickBooks)
• Support month-end and year-end closing activities, ensuring all financial reports are submitted on time.
• Liaise with auditors, tax agents, and external consultants on financial matters.
• Assist in the preparation of statutory filings, SST/GST submissions, and other regulatory requirements.
• Drive process improvements to enhance financial and administrative efficiency across the organisation.
• Collaborate with internal teams to streamline financial operations and workflows.

Administration & Office Management

• Oversee daily office operations to ensure a productive and efficient work environment.
• Maintain organized records of company documents, contracts, and employee files.
• Manage procurement and vendor relationships, including sourcing office supplies and coordinating with service providers.
• Assist with HR administrative functions, including payroll processing, record-keeping, and onboarding support.

Why You’ll Love Working With Us

• Exclusive Experience: Join one of Malaysia’s fastest-growing boutique sports and fitness brands and be part of a vibrant, pioneering community.
• Embrace Growth: Access opportunities for professional and personal development here as we expand our business into new markets and regions.
• Bonus & Rewards: We recognise and reward contributions and a positive attitude with bonuses and incentives.
• Build Connections: Form a network of the best people here and Build valuable connections.
• Wellness Benefits: Stay active with free pickleball group lessons at Pickle Social Club, fitness classes at TRIBE (our sister brand), and access to our upcoming new wellness brand offerings.
• Exclusive Discounts: Enjoy special pricing on in-house merchandise, fitness packages, and products from our affiliate partners.

Job Requirements

• Bachelor’s Degree in Accounting, Finance, or a related field; or 1-3 years of demonstrable finance experience combined with strong learning aptitude and attitude.
• Proficient with accounting and office software, including QuickBooks, Microsoft Office Suite, and Google Workspace.
• Excellent written and verbal English communication skills.
• Strong ability to work independently and collaboratively in a team, with a sense of urgency, accountability, and results-orientation.
• Highly organised, detail-oriented, and capable of managing multiple priorities effectively.
• Self-motivated, adaptable, and proactive in a fast-paced, startup environment.
• Demonstrated commitment to meeting deadlines and delivering high-quality work under pressure.