Facility Clerk

National Oilwell Varco; Pasir Gudang; On-site; MYR 20,000 - 40,000; Full time

Job summary

Join a forward-thinking company in the manufacturing sector as a Purchasing Administrator. In this role, you'll be responsible for managing spare parts orders, coordinating with vendors, and ensuring accurate data entry in the purchasing system. With a focus on documentation and communication, you'll play a vital role in supporting the Facilities Department. This is an excellent opportunity for individuals with strong administrative skills and a keen eye for detail, looking to grow within a dynamic environment. If you're ready to make an impact, this position is for you!

Qualifications

• Minimum educational requirement is SPM or equivalent.
• 1-2 years of clerical or administrative experience in manufacturing preferred.

Responsibilities

• Request spare parts and manage vendor work scope quotations.
• Input data into purchasing system and ensure proper documentation.
• Coordinate with vendors for delivery and service reports.

Skills

Microsoft Office

Data Entry

Typing Skills

Education

SPM (Sijil Pelajaran Malaysia)

Job description

JOB DESCRIPTION

1. Request spare parts and vendor work scope quotations from the purchasing department, and raise PRs based on the confirmed and approved quotations in the purchasing system.
2. Input data accurately into the purchasing system, follow up on approval from the Manager, and ensure work is closed properly.
3. Complete documentation uploads in AIMS (as a super user) and receive documentation to complete all jobs in the purchasing system for the Facilities Department.
4. Handle documentation to ensure all relevant checklists and service reports are completed.
5. Follow up closely on all requested spare parts orders and maintain an updated spare parts data list.
6. Work closely with purchasing to ensure orders are completed and received, and follow up on any outstanding purchase orders.
7. Coordinate with vendors to ensure documents such as Delivery Orders (DO) and Service Reports are in place during delivery.
8. Manage work service provider timesheets and daily work tasks.

JOB REQUIREMENTS

1. SPM (Sijil Pelajaran Malaysia) or equivalent is typically the minimum educational requirement.
2. Proficient in Microsoft Office (Word, Excel, Outlook).
3. 1–2 years of clerical or administrative experience in manufacturing is an advantage.
4. Good typing and data entry skills.